F&B Administrative Assistant

Let's Be Friends!

At The Mill Casino, there's nothing better than being around your friends, and that's exactly the atmosphere we want to create here. We want team members to feel like they're welcomed with the unique experiences and growth we can offer. Come be part of the special atmosphere and hospitality of the hotel, or the welcoming, fun and friendly character of the restaurants and casino. Join our team in its dedication to be the leading destination for gaming and hospitality on the beautiful, southern Oregon coast!

BASIC FUNCTION (the primary purpose of this position):

Assist F&B Director by performing advanced administrative work associated to both personnel and the maintenance and production of business reports and systems. Responsible for time & attendance system and related labor/payroll reports for the department. This position may assume responsibility for one or more Food & Beverage Certification programs.

PRINCIPAL ACTIVITIES & RESPONSIBILITIES:

• Promote a clean, safe, healthy and friendly work environment for employees and guests; report and direct safety issues to Safety Committee.
• Ensures New Hire Training Checklists are completed within departmental timelines. Follows up to insure timely completion with F&B managers and supervisors.
• Coordinates with uniform department to ensure all new hires have the correct uniform.
• Maintains inventory of kitchen and restaurant First aid kits.
• Works with managers to ensure correct time entry in Paylocity through verification of the backup Time Log Book. Supply new time logs every two weeks in all outlets.
• Maintain photocopies of all OLCC service permits and Food Handlers Cards maintain a log indicating the expiration date of each card. Send out reminders to the Managers and Supervisors indicating who must attend an OLCC or food handler's class to renew their service permit. Schedule when applicable. Forward current permits to the Gaming Commission and HR when received. Updating the computer log as well.
• Responsible for maintaining the posting of the liquor license and pertinent signage required by OLCC in all venues serving alcohol.
• Maintain documentation and notify managers to implement Internal Counseling Notice (ICN) if needed for the F & B Cash Handling Over/Short policy.
• Ability to create effective spreadsheets in EXCEL that accurately measures data points as needed - including recognition programs.
• Ability to effectively use Microsoft Word and create professional correspondence and communications with staff and guests.
• Communicate with Human Resources, Gaming Commission and Payroll relating to personnel changes.
• Monitor and maintain departmental attendance and point's policy program. Prepare and inform managers when points reach pertinent levels.
• Assist management in administrative reports and related responses.
• Maintain and order all office supplies for all venues within the department. Including Internal and External Comp slips.
• Conduct staff trainings as assigned.
• Maintain and order all Agilysys system supplies.
• Maintain F & B lockers and combination locks. Maintain logbook and computer file.
• Schedule interviews for prospective new hires at request of F&B managers.
• Create minutes from F&B meetings
• Maintaining files and deadlines for F&B project management.
• All other general secretarial & administrative tasks as required.
• Other duties as assigned.

POSITION REQUIREMENTS (objective educational or technical training required; skills; and years of experience):

• HS Diploma or GED required; some college or a trade school certificates preferred.
• Minimum of 24 months related administrative experience to include advanced use of Excel and data entry.
• Experience with all MS Office products and general office equipment.
• Ability to communicate with large teams in a friendly and professional manner, adapting to different learning and communication styles.
• Previous experience in the Food & Beverage industry required.
• Ability to handle sensitive information with tact and discretion and maintain confidentiality.
• Ability to communicate with all levels of management.
• Professional appearance and dress required.
• Must pass and remain in compliance with Coquille Gaming Commission background check and drug free work place policies

PHYSICAL DEMANDS/WORK ENVIRONMENT (the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential job functions):

Ability to work weekends, holidays and evening hours as business demands. Schedule frequently demands work hours in excess of a standard workweek. Ability to sit for extended periods. While performing duties of this position, employee is required to stand and/or walk for extended periods, and use hands to: finger, handle, or feel objects, tools, or controls. Ability to manage stress appropriately, make decisions under pressure, manages anger, fear, hostility and violence of others appropriately. The casino work environment may expose you to second hand smoke on a regular basis.

This description of duties, responsibilities and requirements is a summary, and is not intended to include all that may be assigned or required.

The Mill Casino • Hotel & RV Park is owned by the Coquille Indian Tribe. Team members at The Mill are eligible for a comprehensive health care benefit, generous time off policy, 401-K retirement with 4% company match and other benefits.