Let's Be Friends!

At The Mill Casino, there's nothing better than being around your friends, and that's exactly the atmosphere we want to create here. We want team members to feel like they're welcomed with the unique experiences and growth we can offer. Come be part of the special atmosphere and hospitality of the hotel, or the welcoming, fun and friendly character of the restaurants and casino. Join our team in its dedication to be the leading destination for gaming and hospitality on the beautiful, southern Oregon coast!

BASIC FUNCTION (the primary purpose of this position):

This position is responsible for providing leadership and directly managing our company Purchasing activities as well as our Receiving warehouse operation. The Purchasing Manager is to ensure quality goods and services are obtained on a cost-efficient basis following Purchasing and Receiving departmental guidelines, policies and procedures and that all purchasing related needs of all CEDCO entities are addressed in an effective and satisfactory way.

PRINCIPAL ACTIVITIES & RESPONSIBILITIES:

• Promote a clean, safe, healthy and friendly work environment for employees and guests; report and direct safety issues to Safety Committee.
• Manages daily activities of Purchasing and Receiving Department staff.
• Ensures department and company policies and procedures relating to procurement are adhered to.
• Assists the Director with annual operating and capital budget preparation.
• Assists the Director with purchasing software administration responsibilities.
• Assists the Director in review and updating of staff job descriptions and P&P's. Ensures these documents have been reviewed with each staff member and documented.
• Assists the Director with hiring to include application review, interviewing and onboarding process.
• Assigns duties to staff as necessary. Ensures these activities are completed within guidelines established by departmental and company policy and procedure.
• Ensures proper cleanliness and sanitation of all storage and work areas as well as Purchasing vehicles. Monitors cleaning checklists and delegates deep cleaning tasks as needed.
• Coordinates asset removal / disposal per company liquidation policy and procedures.
• Is responsible for completing introductory and annual appraisal process for each departmental staff member under their purview.
• Provides and documents counseling sessions with staff as needed for coaching and corrective action purposes.
• Handles payroll related responsibilities to include scheduling, time off requests and monitoring/approving timecards.
• Attends all meetings as necessary as a Purchasing Department management representative.
• Provide exceptional professional customer service to internal and external customers.
• Provides training to staff and other entry users in various areas of SWS as required. Provides walkthrough documentation when available and creates new walkthrough documentation as needed.
• Accepts, handles and monitors source requests. Issues requests to suppliers for quotes/proposals (RFQ/RFP) to obtain product or service information such as price, availability/lead time and delivery requirements.
• Reviews products for purchase by testing, observing or examining items. Estimates values according to knowledge of market price. Will be the lead purchaser for larger agreements and purchases.
• Determines method of procurement such as direct purchase or competitive request for bid.
• Reviews, evaluates and monitors department Purchase Requisitions for proper authorization, specifications and company policy compliance. Ensures purchases are being put under the proper expense accounts.
• Prepares accurate and detailed Purchase Orders. Follows up with suppliers to ensure receipt of purchase orders and to maintain estimated arrival or completion dates.
• Maintains organized procurement records as a tool for auditing and informative purposes. This includes Purchase Order details, internal & external communications, quotes/bids, contracts/agreements, product quality or performance etc.
• Discusses unacceptable goods or services with managers, users, vendors, and others to determine source of trouble and take corrective action.
• Reviews purchase order claims for conformance to company policy to ensure that the items being requested, quantities, pricing, and other details fully align with the company's established purchasing guidelines and rules.
• Expedites delivery of goods to users.
• Analyzes market and delivery conditions to determine present and future material availability and prepares market analysis reports.
• Provides problem solving and decision making for staff on delivery issues by inspecting deliveries for shipping errors, improper handling, or quality issues. Determines the proper course of action based on appropriate processes and acts as a liaison between suppliers and involved departments to resolve problems swiftly.
• Assist and monitor physical count inventories of all departmental storage areas. Reviews variances to determine source of error and coach the team to minimize future occurrences
• Assists with determining appropriate items to be added or removed to Purchasing inventory by reviewing usage, storage space, lead times, bulk discounts etc.
• Works directly with company Directors and Managers on meeting their procurement needs; to include specification formulation, sourcing, budgetary restraints.
• Monitors pricing discrepancies with Accounting, internal team members and suppliers to approve payment.
• The Purchasing Manager is authorized to order sample products from existing or new vendors at no cost.
• The Purchasing Manager is directed to properly store any unsolicited samples from vendors, and appropriate staff as to their whereabouts, and as to when they arrived.
• Assist in the training and development of Tribal Member employees following The Mill's Tribal Member Preference Policy.
• Other duties as assigned.

POSITION REQUIREMENTS (objective educational or technical training required; skills; and years of experience):

• High school diploma or general education degree (GED). A two year degree or certification in purchasing preferred.
• Three years of experience in a Purchasing Supervisory or Managerial position with proven ability to operate in a high volume receiving and warehouse environment; Prefer Purchasing experience in gaming, hospitality, food service or other similar industry. Or equivalent combination of education and experience.
• Ability to calculate figures and amounts such as discounts, interest, commission's proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic mathematical skills.
• Proven knowledge in receiving and storage operations with emphasis on food quality assessment.
• Ability to obtain Food Handlers and/or ServSafe certifications.
• Ability to define problems collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Must pass and remain in compliance with Coquille Gaming Commission background check and drug free work place policies.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Must have strong computer skills including Microsoft office products and purchasing/receiving software experience.
• Inventory/Procurement software knowledge is required, preferably Agilysys' Stratton Warren I/P software
• Strong experience in writing of job policies and procedures.
• Strong communication skills, both verbal and written.
• Must be available to work any shift or day of the week depending on staffing requirements and business demands.

PHYSICAL DEMANDS/WORK ENVIRONMENT (the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential job functions):

Ability to work weekends, holidays and evening hours as business demands. While performing duties of this position, employee is required to stand for extended periods, and frequently walk, and use hands to; finger, handle, or feel objects, tools, or controls, reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; outside weather conditions; and vibration. The noise level in the work environment is usually moderate. Ability to manage stress appropriately, make decisions under pressure, manage anger, fear, hostility and violence of others appropriately. The casino work environment may expose you to second hand smoke on a regular basis.

This description of duties, responsibilities and requirements is a summary, and is not intended to include all that may be assigned or required.

The Mill Casino • Hotel & RV Park is owned by the Coquille Indian Tribe. Team members at The Mill are eligible for a comprehensive health care benefit, generous time off policy, 401-K retirement with 4% company match and other benefits.