Receptionist/Administrative Assistant

Job Overview
We are seeking a dedicated and detail-oriented Receptionist/Administrative Assistant to join our team. This role is essential in ensuring smooth office operations and providing exceptional support to both staff and clients. The ideal candidate will possess strong organizational skills, a friendly demeanor, and the ability to manage multiple tasks efficiently.

Duties-:
Front Desk Support:

• Serves as initial point of contact for the Front Desk of the Executive Offices at HART's Ybor City location, answering the central telephone system and directing calls accordingly.
• Greets and directs visitors to HART. Assists visitors, HART employees, and the public with general questions; responds to inquiries from associates, and visitors, and refers, when necessary, to the appropriate person, official, or department head.
• Maintains accurate and complete sign-in/sign-out procedures; ensures knowledge of visitor and associate location.Receives and routes incoming/outgoing mail to the departments.Prepares and processes all incoming and outgoing mail.

Administrative Assistant Support:

• Provides administrative support to department associates located at the Ybor City location facility when needed. Composes, types, and distributes meeting notes, correspondence, forms, and reports of moderate complexity and highly confidential nature.
• Creates and maintains forms and spreadsheets to support department functions and track activities and deadlines. Generates reports and gathers statistical data as requested.
• Maintains and controls the department's files, hard and electronic copies, and serves as file manager for the department.Identifies and resolves problems in accordance with established procedures and parameters with minimal supervision.
• Attends and assists staff at public outreaches, trainings, meetings, and interviews. Records notes or minutes of meetings and/or interviews.
• Schedules and confirms conferences, meetings, and appointments for the department.
• Schedules and coordinates business travel arrangements for the departmental staff members; reviews, assists and prepares travel expense reports and submits to the Finance Department for reimbursement.
• May complete and monitor purchase requisitions, correspondence and internal request forms.
• Provides ongoing assistance and training to the department staff involving the usage of various office machines, tools and equipment.Performs other duties as assigned

Education: High School Diploma or equivalent and two (2) years of experience as administrative support. Demonstrated experience in MS Office experience to include, Outlook, Word, Excel, and PowerPoint

Schedule:

• Mon-Fri 8am-5pm EST
• Assignment Length: 3 months

#IND1

Job Types: Full-time, Contract

Pay: From $20.40 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 2 years (Required)

Ability to Commute:

• Tampa, FL 33605 (Required)

Ability to Relocate:

• Tampa, FL 33605: Relocate before starting work (Required)

Work Location: In person

Salary : $20