What are the responsibilities and job description for the Administrative Assistant position at CEIS | Rayne?
CEIS | Rayne is currently looking for a Administrative Assistant for one of our top clients Wilsonville, AL.
Details:
Summary:
Education & Experience Requirements:
CEIS | Rayne is an award-winning Recruitment Agency Focused on Supplying Niche candidates across multiple industries. We work with some of the largest companies on the Fortune 100 List as well as many small to mid-size companies. Our consultants and contracted employees work across the United States. We have offices in TX, LA, NM, VA with more to come in the future.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Details:
- Wilsonville, AL
- Onsite
- 4 10's
Summary:
- Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments
- Perform timekeeping and attendance reports
- Process employee expense reports for covered and non-covered personnel (PaySource & Oracle Expenses)
- Coordinate travel arrangements
- Schedule and coordinate logistics for meetings
- Gather data, compile information, and prepare reports
- Maintain departmental record retention
- Support all plant and department Safety initiatives
- Maintain Southern Linc phones including repairs and replacements
- Contact for vendor regarding copier/printer repairs
- Prepare expense statements for tool reimbursements for covered employees & boot allowance for all employees
- Update Arcos to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports
- Enter Limestone receipts in COMTRAC and do monthly closeout
- Order flowers for sickness or bereavement for departmental time groups
- FMLA contact for departmental time groups
- Verify contractor timesheets by using Tableau and verifying backup documentation
Education & Experience Requirements:
- High school diploma or equivalent is required
- Two-year degree or vocational school/certification is preferred
- 3-5 years administrative experience required
- SHIPS, PeopleSoft, or other people management software experience preferred
- Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
- Accounts Payable experience is preferred
- Experience with timekeeping systems preferred
- Extensive computer experience with proficiency in Microsoft Office applications is required
- Required PPE: HARD HAT, SAFETY GLASSES, STEEL TOES SHOES, AND A REFLECTIVE VEST.
CEIS | Rayne is an award-winning Recruitment Agency Focused on Supplying Niche candidates across multiple industries. We work with some of the largest companies on the Fortune 100 List as well as many small to mid-size companies. Our consultants and contracted employees work across the United States. We have offices in TX, LA, NM, VA with more to come in the future.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
