Operations Coordinator

Description

Operations Coordinator

Location: Austin Christian University, Georgetown, TX

Reports to:  Finance and Operations Director (ACU)

Summary of Role

The Operations Coordinator works in collaboration with the Finance and Operations Director to ensure the implementation and execution of Austin Christian University’s vision through day-to-day campus logistics, events, and assigned projects.

Position Status & Schedule

• Non-Exempt
• Full-time (40 hours)
• Monday through Friday – 9 am to 5 pm
• Christmas, Easter and Dream Team Appreciation service dates and times are black out days for time off. Other ACU events are considered required workdays for this position outside of your normal schedule. You will be informed in advance of any of these requirements.

Essential Functions & Responsibilities

Coordination

• Coordinate and complete daily operations by completing tasks that ensure the school’s spaces, events, and environments are well-maintained and leave a positive impression.
• Stay informed about Austin Christian University (ACU) policies, processes, and procedures to effectively connect prospects, students, Dream Team members, faculty, and staff with resources.
• Help with efforts for the school through collaborative process development for daily items within Austin Christian departments.
• Create and maintain project plans, operational documents, and other
• Provide administrative support by handling tasks such as document creation, calendar management, meeting note-taking, agenda preparation, office supply ordering, resource distribution, inventory maintenance, and data entry
• Submit and manage forms and requests for facilities, reservations, assemblies, and event purchases, serving as the primary contact for any necessary changes on behalf of stakeholders.
• Manage and respond to emails in designated departmental email accounts.
• Coordinate and plan travel, itineraries, and trips for ACU leadership and staff (as requested)

Events and Activities

• Assist in creating standard operating procedures and processes for recurring events.
• In-person assistance at ACU events, activities, and experiences as requested. Assistance includes set up and tear down of events, maintaining clean and excellent environments, greeting attendees, distributing resources, adjusting equipment or furniture, etc.
• Provide on-site facilities management support (i.e. event furniture/room set ups, trash pick up, light janitorial, coffee set ups) during events/activities.

Financial

• Assist in the review and reporting of Austin Christian’s financials and budget.
• Utilize purchasing processes for approval, ordering, and payment of services and items.
• Ensure maintenance of associated expense reporting.

Austin Christian University Cultural Requirements

• Affirm the Statement of Faith and uphold the Core Values of the University, exemplifying them by word and lifestyle.
• Support the educational purposes and objectives of the University.
• Foster a culture of academic excellence.
• Cooperate with the administration and staff of the University in professional and personal relationships.
• Observe and enforce the rules and regulations of the University.
• Participate in the social, cultural, and spiritual life of the University community, including regular Chapel attendance.
• Offer constructive suggestions for the University’s improvement to those in a position to change the situation.
• Actively engage and recruit prospective students and ACU stakeholders.
• Support the University prayerfully on a regular basis.
• Uphold the ACU Standards of Performance.
• Be familiar with the contents of the ACU Academic Catalog and the Faculty Handbook.
• Be an active Member of Celebration Church.
• Regularly attend services at Celebration Church.
• Tithe faithfully and regularly to Celebration Church.
• Abide by the values, policies, and practices within the Celebration Church Employee Handbook.

Competencies

• Capable of designing, implementing, and maintaining systems for operational excellence, while integrating diverse perspectives and training staff
• Excellent problem-solving abilities and experience
• Demonstrate the ability to quickly learn and adopt new technologies and skills, with proficiency in Microsoft Office applications
• Professional interpersonal communication skills
• Self-motivated and determined with a strong work ethic
• Strategic thinker in a fast-paced, collaborative team environment
• Excellent time management skills with a strong ability to prioritize tasks effectively
• Maintains confidentiality of information, data, and conversations
• Willingness to work occasionally outside normal business hours

Education & Experience

• Degree from an accredited institution of higher education.
• Minimum 2 years administrative, coordination, or leadership experience
• Prior experience (paid, intern, or volunteer) in higher education settings a plus

Work Environment & Physical Demands

• Must be able to remain in a stationary position 50% of the time
• Must be able to occasionally move about inside the University and Church facility and offices
• Must be able to position self to maintain supplies and equipment on lower shelves and in closets
• Frequently move supplies and equipment weighing up to 50 pounds
• Moderate exposure to physical risk
• Constantly work in open office environment
• Ability to work outside in various climates and temperatures
• Ability to drive between campuses

Other Information

Celebration Church, which includes Austin Christian University, is an equal employment opportunity employer to the extent required by law applicable to religious institutions. This job description is not inclusive and often includes other responsibilities. Duties, responsibilities, and activities may change and/or new ones may be assigned at any time with or without notice.

Qualifications