Wedding and Event Coordinator

We are seeking a detail-oriented, organized, and passionate Wedding Coordinator to join our team. The Wedding Coordinator plays a vital role in ensuring that each couple's big day runs smoothly, from initial planning to post-event wrap-up. You’ll be the go-to person for our couples, vendors, and event staff—making magic happen behind the scenes and in the spotlight.

Key Responsibilities: Client Management & Communication

• Serve as the primary point of contact for couples from booking through the wedding day.
• Answer client questions throughout the engagement with professionalism and warmth.
• Host the month-out meeting to finalize all event details.
• Collect final guest counts and event logistics.
• Create detailed wedding timelines and floorplans.
• Distribute all finalized event details to vendors and staff.
• Collect event insurance and damage deposits from clients.

Vendor Coordination

• Hire and manage all-inclusive vendors as needed (photographer, videographer, DJ, florist, cake, catering, dinnerware, and bar service).
• Email and confirm all vendor arrival times, responsibilities, and needs before the event.
• Collect and track certificates of insurance (COIs) from all vendors.
• Ensure seamless communication and coordination between vendors and venue team.

Event Planning & Execution

• Book rental items and finalize rental orders based on client needs.
• Send invoices to clients for any additional rentals.
• Coordinate ceremony rehearsals.
• Lead the setup and execution of the wedding day.
• Place venue décor items and tablecloths.
• Oversee overall setup, event flow, and cleanup.
• Ensure event transitions (ceremony to reception, dinner to dancing, etc.) happen on time and according to plan.
• Hire and manage event day support staff and cleaning crews, especially for back-to-back events.

Administrative Tasks

• Send all invoices and receipts to the accountant in a timely manner.
• Maintain up-to-date event files and documentation.

Qualifications:

• Confident and comfortable making decisions and voicing changes to vendors.
• Previous experience in wedding or event coordination (2 years preferred).
• Exceptional organizational and multitasking skills.
• Strong verbal and written communication skills.
• Calm under pressure, solution-oriented, and client-focused.
• Comfortable working weekends, evenings, and long event days.
• Knowledge of wedding trends, vendors, and planning software a plus.
• Ability to lift and move decor items and assist with physical setup.

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 5 – 20 per week

Schedule:

• 12 hour shift
• 4 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Night shift
• Rotating weekends
• Weekends as needed

Work Location: Hybrid remote in Vero Beach, FL 32966

Salary : $20