Office Manager

Job purpose

The Office Manager role involves responsibilities including but not limited to Accounts Receivable, Accounts Payable, Mail Processing, Backup to Sales Order and Change Order Entry, Management of the building and Administrative Duties.

Duties and responsibilities

· Provides administrative support to Director of Operations, Purchasing Manager and Other Staff

· Accounts Payable – approve vendor invoices for payment

· Processing of Payroll Hours / Timeclock Management

· Accounts Receivable – Deposits Checks and Processes Credit Card Transactions

· Backup for Sales Order / Change Order Entry

· Issues RMA’s as needed

· Learn & Understand our Software - AccountMate (AM) / Manufacture’s Conductor (MC)

· Interacts with office vendors (i.e., office cleaning, industrial rugs, etc.)

· Supervises the maintenance of office equipment, including copiers, fax machines, etc.

· Receives and processes incoming mail

· Responsible for the facilities day-to-day operations (such as distributing building access keys, and communicating with landlord, etc.)

· Assist in achieving organizational efficiency by nurturing a positive, inclusive work environment.

· Performs other duties as assigned.

Qualifications

· Five years administrative / office management experience preferred

· Self-starter, who is just as comfortable working autonomously as with a team.

• Corporate culture-focused, bringing enthusiasm to the office and offering up new ideas and programs.

· Excellent verbal and written communication skills.

· Excellent interpersonal, negotiation, and conflict resolution skills.

· Excellent organizational skills and attention to detail.

· Strong analytical and problem-solving skills.

· Ability to multitask to complete a wide variety of tasks.

· Ability to act with integrity, professionalism, and confidentiality.

Physical requirements

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to access and navigate each department at the organization's facilities.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 5 years (Preferred)

Work Location: In person

Salary : $40,000 - $45,000