What are the responsibilities and job description for the Office Administrator position at Cellmyx?
Job Title: Office Administrator
Company: Cellmyx
Location: Carlsbad, Northern San Diego County (On-site, Monday through Friday)
Industry: Medical Device (Aesthetic Devices)
About the Role:
We are seeking a highly organized and motivated Office Administrator to join our growing team. This role is a full-time position based in our Carlsbad office and involves overseeing essential day-to-day operations for our fast-paced, medical device company. As an integral part of our administrative team, the Office Administrator will handle a range of tasks including accounting duties, HR functions, and general office management. This role requires a detail-oriented individual with a strong understanding of QuickBooks Pro, payroll processing, and proficiency in managing accounts receivable and payable. A positive attitude and professional demeanor are essential, as you will be working closely with various departments and employees in a collaborative environment.
Responsibilities:
- Accounting & Finance:
- Manage accounts receivable and accounts payable processes.
- Process payroll for all employees on a bi-weekly basis using QuickBooks Pro.
- Maintain accurate financial records and reconcile accounts as needed.
- Prepare and process invoices and purchase orders to ensure timely billing and procurement.
- Human Resources:
- Oversee HR-related tasks in compliance with California Fair Labor Laws.
- Track and manage employee sick days, vacation days, and time off requests.
- Address employee attendance issues such as lateness or unscheduled absences.
- Office Management:
- Manage general office supplies, ensuring that the workplace remains well-stocked and organized.
- Assist in maintaining a clean, safe, and productive office environment.
- Coordinate day-to-day administrative tasks to ensure smooth office operations.
- Communication & Customer Service:
- Handle professional and courteous telephone communications with clients, vendors, and staff.
- Foster a positive and cooperative work environment through effective communication and interpersonal skills.
Requirements:
- Experience:
- Minimum 2 years of current or recent QuickBooks Pro experience; proven experience in office administration, specifically with accounting functions.
- Experience with payroll processing and handling both accounts receivable and accounts payable.
- Skills & Knowledge:
- Proficiency with QuickBooks Pro, including payroll and invoicing features.
- Strong understanding of California labor laws and HR practices, including vacation and sick day management.
- Professional telephone etiquette and excellent communication skills.
- Solid experience processing purchase orders and handling invoicing processes.
- Strong organizational skills and ability to manage multiple tasks simultaneously.
- Personal Attributes:
- Courteous, professional, and approachable demeanor.
- Ability to work well with others in a team-oriented environment.
- Reliable, detail-oriented, and proactive with excellent time management skills.
If you are an experienced and dedicated Office Administrator with the necessary skills and a passion for maintaining a well-run office, we encourage you to apply and become an essential part of our growing team in the medical device industry.
Job Type: Full-time
Pay: $75,000.00 - $85,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
People with a criminal record are encouraged to apply
Experience:
- QuickBooks: 2 years (Required)
Ability to Commute:
- Carlsbad, CA 92011 (Required)
Work Location: In person
Salary : $75,000 - $85,000