Office Administrator

Luminize Marketing is looking for a highly organized, proactive Office Administrator to support our Leadership Team and keep our operations on point. From scheduling and travel planning to event coordination and marketing support, you’ll play a vital role in helping us grow and thrive.

📍 Location: San Diego, CA (Onsite)
🕒 Full-Time | $50,000-$75,000 | 

Are you the type of person who keeps everything (and everyone) running smoothly behind the scenes? Do you love organization, planning, and being the go-to problem-solver? If so, please keep reading!

• Own the calendar: Schedule and prioritize meetings for the Leadership Team
• Handle travel logistics: Book flights, hotels, and transportation like a pro
• Prep & polish documents: Create and proof materials for internal and external use
• Keep us on track: Manage expenses, process checks, and help with reconciliation
• Task management: Use tools like Asana to keep workflows organized and deadlines met
• Handle sensitive info with discretion and professionalism

• Be the hub: Act as a point of contact for the Leadership Team and broader stakeholders
• Coordinate cross-functional tasks and projects in Asana

• Help plan and execute events: Coordinate schedules, sponsor comms, invites, and attendees
• Support light marketing tasks, especially around event planning and execution

• Manage brand/client visits: Set up spaces, order lunch, and create a welcoming environment
• Keep the office stocked: Order supplies and track inventory
• Monitor device/equipment usage and notify Leadership when it’s time to reorder

• 2–3 years in an administrative or office support role
• A master organizer with a love for details and time management
• Strong communicator with excellent interpersonal skills
• Proficiency in Google Workspace, Microsoft Office, and tools like Asana
• Experience with event planning and managing logistics
• Comfortable handling sensitive information with the highest level of discretion
• Bonus points for familiarity with social media or content scheduling tools!

✔ Proactive – You stay a step ahead and take initiative
✔ Detail-Oriented – Nothing slips past you
✔ Multitasker – You thrive in a fast-paced, dynamic environment

At Luminize, we believe in taking care of our team while doing work that makes an impact.

• 📚 Ongoing Learning – Training and resources to level up your skills
• 🤝 Collaborative Culture – Work with a friendly, supportive, and innovative team
• 🚀 Growth Opportunities – Be part of a fast-growing company with room to grow

About Luminize:
Luminize Marketing is a full-service, performance-based Amazon agency leading eCommerce brand growth. We’re entering an exciting phase of expansion and are looking for dedicated, innovative professionals to join our team. If you’re passionate about cultivating strong client relationships and delivering impactful results, this is your chance to be part of our journey!