Manager of Grants and Administration

THE POSITION

As a member of the Development Team, the Manager of Grants and Administration coordinates, implements and facilitates all stages of grant writing and coordination including data management, tracking deadlines and reporting deliverables. This role regularly reports progress of grant goals to the Director of Development. It is essential that the person in this role have excellent written communication, strong organizational skills, and comprehensive knowledge of the CLD organization, history, fundraising issues and fundraising resources.

EDUCATION REQUIREMENT

• BA or BS degree in any field, preferable in communications or related field.
• CLD Self-Discovery/Career Exploration Project Alumni preferred.
• CFRE Designation preferred.
• Valid Driver’s License

WORK EXPERIENCE & SKILL REQUIREMENT

• Minimum of five years grant research, grant proposal writing and grant reporting.
• Minimum of three years’ experience in developing grants for education-related projects and activities.
• Demonstrated experience of successfully identifying and securing grants.
• Ability to work collaboratively and courteously with colleagues from diverse backgrounds throughout CLD and the public.
• Good attention to detail as the information worked with will be used for senior level decision making and to reach customers, so it is vital that it is correct.
• Superior writing, editing, and verbal communication skills.
• Experience working in deadline-driven environments.
• Familiarity with Donor Perfect software, a highly configurable database platform.

SALARY AND HOURS

• $50,000 - $57,000 annual salary
• 8am-4:30pm 5 days a week

BENEFITS

• Personal, sick and bereavement leave
• 403(b) participation after 3 months of employment
• Individual SEP-IRA after one year of employment
• Group Health Insurance including vision and dental options

ROLES AND RESPONSIBILITIES

• Coordinates grant research and submission processes ensuring the effective execution of all proposal and report submissions.
• Leads the preparation of assigned grant proposals and reports.
• Ensures effective coordination with CLD leadership on grant proposal and reporting submissions well before the deadline.
• Submits grant reports to the Director of Development.
• Works closely with the Manager of Program Evaluation to use program data to demonstrate impact in grant proposals and reports.
• Identifies and solicits potential funders by monitoring public and private funding source notices and publications.
• Maintains a comprehensive grants management tracking system in Donor Perfect to ensure the successful submission of all grant proposals and reports.
• Develops forms, processes, procedures and measurement tools for the purpose of implementing grants.
• Communicates to relevant staff all grant approvals received, including a copy of CLD’s grant request, information from the funder regarding any reporting requirements and other pertinent information, if appropriate.
• Aims to meet or exceed grant revenue goals.
• Regularly collaborates with the Accountant to deliver grant budgets.
• Coordinates the donor stewardship plan, including a quarterly CLD organizational electronic or print donor-focused newsletter.
• Supports DonorPerfect database maintenance and focuses on data integrity and reporting.
• Conducts monthly DonorPerfect audit of Development Assistant’s data entry.
• Supports the creation of donor-focused materials.
• Works with the team to develop direct-mail appeals with a donor-centered focused.
• Provides administrative support to the development team members in the effective execution of all foundational fundraising events, to include invitations, tracking responses to various events and determining final counts for attendance/reservations.
• Develops and maintains Standard Operating Procedure for grant management process. Follows Standard Operating Procedures and duties as assigned in Monday.com by Director of Development to include details of carrying out major development projects such as: the Minority Achiever’s Dinner, CLD Golf Outing and College Prep Conference.
• Functions as backup support in the gift acknowledgement process.
• Adheres to the Development Department’s recruitment plan at the direction of Director of Development. For example: attends Program Graduations; attends 2 of 4 Open Houses per year.
• Complies with mandatory attendance at the following annual CLD events: Minority Achiever’s Awards and Scholarship Gala, College Prep Conference and Indiana Black Expo.
• Plays an active role, as a member of the Development Team, in contributing to and ensuring the success of fundraising and special events.
• Adheres to professional personal presentation following CLD dress code policy.
• May perform specialized fundraising activities in direct support of the accomplishments of the advancement of CLD’s mission and program objectives.

PHYSICAL REQUIREMENTS/DEMANDS

• Events require physical exertion, including lifting of boxes no more than 30 lbs., moving chairs and tables, loading and unloading supplies.
• Office and Administration work is generally sedentary labor, remaining in a stationary position for long periods of time, extensive computer usage, hand-eye coordination.
• Must have reliable transportation; mileage is reimbursed at IRS Standard Mileage Rates.
• Must be willing to attend Program Graduations and mandatory events, all scheduled well in advance.

ATTRIBUTES

• Communicator. Excellent verbal and written communication skills.
• Self-starter. Takes the initiative to not only identify a problem but work to solve it.
• Team player. Works well independently, but recognizes value of working with teams.
• Flexible. Must be willing to learn quickly and respond to changing environment.
• Efficient. Able to multi-task, prioritize and manage multiple projects in a fast paced, customer-oriented environment while being detailed and highly organized.
• Passion. Must be excited about the CLD mission and the youth we serve.
• Character. Impeccable

WHY SHOULD YOU APPLY?

A professional who is passionate about CLD’s desire to nurture a pipeline of talented, ambitious youth who are graduating from high school and college, and thriving in their careers.

Job Type: Full-time

Pay: $52,000.00 - $57,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Required)

Experience:

• Grant Writing: 5 years (Required)
• Project Management: 3 years (Preferred)

Work Location: In person

Salary : $50,000 - $57,000