Financial and Administrative Support Assistant - SEE Program

The Center for Workforce Inclusion is recruiting for a Financial and Administrative Assistant position in the grant-administered Senior Environmental Employment (SEE) Program to work at the National Vehicle and Fuel Emissions Laboratory (NVFEL) operated by the Environmental Protection Agency (EPA) based in Ann Arbor Michigan.

Role and Responsibilities: 

This position will provide Financial/Accounting Data Entry and Administrative/Operational Support to EPA's Office of Transportation and Air Quality (OTAQ), Transportation and Climate Division (TCD) by professionally completing a variety of tasks, including:

Financial/Data Entry

• Analyzes data from various internal and external sources, and research issues found in the analysis, and provides recommendations for complying with financial, legal, and/or administrative requirements in accordance with division policies and guidelines. 
• Independently runs weekly financial and status of funds reports, highlighting anomalies and researching issues, as needed. 
• Tracks ongoing expenditures, identifies complex financial issues, and escalates or seeks assistance as needed, within the Team. 
• Works effectively and professionally with staff to resolve financial accounting issues. 
• Provides training, as needed, on financial systems.

 Administrative Operations 

• Performs travel backup support for staff, including creating travel authorizations, vouchers, and other travel documents.
• Provides direct administrative, clerical, and calendar management duties for the Division.
• Assists with and coordinates the preparation of meeting agendas and presentation materials for the Division. 
• Provides clerical support such as filing, record-keeping, and operating standard office equipment; prepares and maintains accurate records (both hard-copy and electronic).
• Assists with and coordinates Division correspondence, including: creating correspondence; working on database system, coordinate incoming communication.
• Work with management team and or/staff on communications, employee engagement and organizational health.
• Supply ordering, tracking, distribution. 

 Qualifications and Education Requirements: 

Must be a United States Citizen and able to pass a Federal Background check; Age 55 ; possess an associate degree, certificate, or equivalent; 5 years of related financial/accounting data entry and administrative/office operations support experience; knowledge of financial, accounting, and budget concepts and application to business processes; ability to run financial and reconciliation reports; experienced and skilled in Microsoft Outlook, Word, and Excel; strong verbal and written communication skills.  

Hours & Compensation: 

Full‐time position working up to 40 hours per week @ $39,957 per year ($19.21 per hour), plus benefits including employer-paid health insurance and generous vacation/sick/holiday leave. 

Older Americans Act of 1965 / Title V COMMUNITY SERVICE EMPLOYMENT / Part-time public service and private sector jobs for unemployed, experienced and/or low-income persons age 55 and older are created through Title V of the Older Americans Act.