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Executive Secretary - Central Academy

CENTRAL ACADEMY
Des Moines, IA Full Time
POSTED ON 2/5/2025
AVAILABLE BEFORE 2/19/2025

TITLE: Executive Secretary (HS Principal)

 

DEPARTMENT: Teaching and Learning

 

REPORTS TO: Building Principal

 

RECEIVES GUIDANCE FROM: Building Associate Principal

 

EVALUATES: N/A

POSITION INVENTORY: B23

 

POSTION TYPE: PARA

 

FLSA STATUS: Non-Exempt

 

FT/PT: Full Time

DAYS: 260 Calendar Days      HOURS: 8.0 Hour Day

 

All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check.  Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check. 

 

 

BASIC FUNCTION:

Provide secretarial assistance to high school principal. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the assigned building.


ESSENTIAL FUNCTIONS:

1. Manage day-to-day secretarial office activities.
2. Function as receptionist for visitors.
3. Coordinate weekly bulletin and calendar and distribute.
4. Handle the daily intercom message to student body and faculty.
5. Maintain office machines.
6. Answer telephones.
7. Assist teachers with day-to-day operations.
8. Supervise clerical staff. Coordinate clerical work schedules.
9. Record teacher substitutes each day. Give Assistance with daily activities, etc. Coordinate coverage of classroom in the event of substitute shortage or teacher leaving the classroom due to emergency.
10. Compile statistics, reports, and inventories.
11. Arrange student busing—communicate schedules to students—distribute bus stickers, passes, etc.
12. Prepare and read twice-daily announcements on the intercom.
13. Prepare Parent Newsletter.
14. Organize Report Card mailing.
15. Prepare staff handbook policies and procedures.

 

ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):

 

  1. Attend work on a prompt and regular basis.
  2. Maintain confidentiality.
  3. Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
  4. Assist with other duties as may be assigned.

HIRING SPECIFICATIONS:


Required:

1.      High School Diploma, HiSET or GED.

2.      Five years secretarial and/or administrative assistant experience.

 

 

Desired:

1.      Associate’s Degree in Office Management or related field.

 

 

Skills, Knowledge, and Abilities:

1.      Highly skilled in PC applications and software.

2.      Ability to work independently or as part of a team to achieve assigned tasks.

3.      Demonstrate interpersonal skills.

4.      Ability to work independently with minimal supervision.

5.      Competency working in a culturally diverse environment or the willingness to acquire these skills.

 

 

 

 

 

PHYSICAL DEMAND:

FREQUENCY:

Standing

Occasional 1% - 32%

Walking

Occasional 1% - 32%

Sitting

Constant 67%

Bending/Stooping

Occasional 1% - 32%

Reaching/Pushing/Pulling

Occasional 1% - 32%

Climbing/Stairs

Frequent 33% - 66%

Driving

Occasional 1% - 32%

Lifting (25 lbs.)

Frequent 33% - 66%

Carrying (25 feet)

Occasional 1% - 32%

Manual Dexterity Tasks

 

Telephone

Constant 67%

Computer

Constant 67%

Other

Occasional 1% - 32%

Working Conditions

 

Inside

Constant 67%

Outside

Occasional 1% - 32%

Extremes of Temperature/Humidity

Occasional 1% - 32%

  

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

 

Approved By: Emily Behrens

Date: 2/11/2024

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