What are the responsibilities and job description for the Executive Secretary - Central Academy position at Des Moines Public School District?
TITLE: Executive Secretary (HS Principal)
DEPARTMENT: Teaching and Learning
REPORTS TO: Building Principal
RECEIVES GUIDANCE FROM: Building Associate Principal
EVALUATES: N/A
POSITION INVENTORY: B23
POSTION TYPE: PARA
FLSA STATUS: Non-Exempt
FT/PT: Full Time
DAYS: 260 Calendar Days HOURS: 8.0 Hour Day
All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.
BASIC FUNCTION:
Provide secretarial assistance to high school principal. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the assigned building.
ESSENTIAL FUNCTIONS:
1. Manage day-to-day secretarial office activities.
2. Function as receptionist for visitors.
3. Coordinate weekly bulletin and calendar and distribute.
4. Handle the daily intercom message to student body and faculty.
5. Maintain office machines.
6. Answer telephones.
7. Assist teachers with day-to-day operations.
8. Supervise clerical staff. Coordinate clerical work schedules.
9. Record teacher substitutes each day. Give Assistance with daily activities, etc. Coordinate coverage of classroom in the event of substitute shortage or teacher leaving the classroom due to emergency.
10. Compile statistics, reports, and inventories.
11. Arrange student busing—communicate schedules to students—distribute bus stickers, passes, etc.
12. Prepare and read twice-daily announcements on the intercom.
13. Prepare Parent Newsletter.
14. Organize Report Card mailing.
15. Prepare staff handbook policies and procedures.
ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):
- Attend work on a prompt and regular basis.
- Maintain confidentiality.
- Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
- Assist with other duties as may be assigned.
HIRING SPECIFICATIONS:
Required:
1. High School Diploma, HiSET or GED.
2. Five years secretarial and/or administrative assistant experience.
Desired:
1. Associate’s Degree in Office Management or related field.
Skills, Knowledge, and Abilities:
1. Highly skilled in PC applications and software.
2. Ability to work independently or as part of a team to achieve assigned tasks.
3. Demonstrate interpersonal skills.
4. Ability to work independently with minimal supervision.
5. Competency working in a culturally diverse environment or the willingness to acquire these skills.
PHYSICAL DEMAND:
FREQUENCY:
Standing
Occasional 1% - 32%
Walking
Occasional 1% - 32%
Sitting
Constant 67%
Bending/Stooping
Occasional 1% - 32%
Reaching/Pushing/Pulling
Occasional 1% - 32%
Climbing/Stairs
Frequent 33% - 66%
Driving
Occasional 1% - 32%
Lifting (25 lbs.)
Frequent 33% - 66%
Carrying (25 feet)
Occasional 1% - 32%
Manual Dexterity Tasks
Telephone
Constant 67%
Computer
Constant 67%
Other
Occasional 1% - 32%
Working Conditions
Inside
Constant 67%
Outside
Occasional 1% - 32%
Extremes of Temperature/Humidity
Occasional 1% - 32%
All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.
Approved By: Emily Behrens
Date: 2/11/2024
