What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at Central Environmental, Inc.?
SUMMARY
Central Environmental Inc., a subsidiary of Bering Straits Native Corporation, is currently seeking a qualified Administrative Assistant for Office Personnel at the Fairbanks Location. We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. The ideal candidate will provide essential support to our operations and management staff, ensuring that all administrative tasks are handled efficiently and effectively. In this role you will be responsible for assisting with project documentation, maintaining schedules, and facilitating communication between various departments. As the face of our office, you will be expected to interact with clients, subcontractors and vendors, always presenting a professional demeanor. You will play a vital role in the smooth functioning of our office, contributing to the overall success of our projects. Your ability to multitask, prioritize responsibilities, and adapt to a fast-paced environment will be crucial. We are looking for someone who is detail-oriented and enjoys working in a collaborative team atmosphere.
ESSENTIAL DUTIES & RESPONSIBILITIES
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.
- Perform general office duties such as answering phones, managing correspondence, ordering supplies.
- Communicate with subcontractors, vendors, and clients to provide updates and information as needed.
- Maintain organized filing systems for both physical and digital documents.
- Support the preparation of reports and project plans as required.
- Assist in tracking and maintaining training records, maintenance of Training Database
- Scheduling of Physicals and Drug Testing
- Open, sort and distribute mail
- Assist with Bid/Proposal Preparation and Submission
- Filing/Scanning of Project Documentation
- Invoicing
- Must be proficient in MSOffice Suite able to create and maintain spreadsheets
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required (Minimum Necessary) Qualifications
- High School Diploma/ GED equivalent – preferred
- Relevant skills and some experience
- Valid Drivers License
Knowledge, Skills, Abilities, and Other Characteristics
- Proficiency in Microsoft Office Suite
- Attention to detail
- Strong organizational skills
- Excellent communication skills
- Ability to multitask
- Problem-solving capabilities
- Adaptability to different situations
- Effective time management
- Ability to work independently
Preferred
- Knowledge of office procedures
- Leadership Potential
- Construction Experience Preferred
NECESSARY PHYSICAL REQUIREMENTS
The essential physical requirements for an administrative assistant role include prolonged sitting, proficient use of a keyboard and mouse, occasional movement, and the ability to lift light items, generally up to 20 pounds.
DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS
- This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.
WORK ENVIRONMENT
The job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system.
SUPERVISORY RESPONSIBILITIES
- Able to work independently and/ or minimal oversite
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations. Along with a pre-employment drug screen.
Shareholder Preference
BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.
Equal Opportunity Employer/Veterans/Disabled
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.