What are the responsibilities and job description for the Accounting Clerk position at Central Florida Health Care, Inc.?
CENTRAL FLORIDA HEALTH CARE, INC.
POSITION DESCRIPTION
Title: Accounting Clerk Approved by: Chief Executive Officer
Reports to: Accounting Supervisor FLSA status: Non-exempt
Personnel Supervised: N/A
POSITION SUMMARY: The Accounting Clerk will properly classify and code invoices for payment and process payroll data in a manner that will assure timely and accurate payment in a fashion consistent with Accounting policies and procedures.
MINIMAL QUALIFICATIONS:
Education: Associate Degree in Accounting or related field – preferred, but not required
Experience: Strong understanding of the accounts payable cycle and responsibilities
Skills:
- Computer literate, experience with automated systems, word processing and spreadsheets.
- Ability to work accurately, pay close attention to detail, gathering and processing data without close supervision.
- Good communication skills, ability to deal with vendors and CFHC staff.
RESPONSIBILITIES AND PERFORMANCE EXPECTATIONS include, but are not limited to:
1. Review all incoming requests for payment, assuring that proper authorization and/or signatures are obtained prior to posting.
2. Responsibility for proper General Ledger coding of payable and payroll transactions,coordinate with Controller and/or CFO for posting to General Ledger and Payroll system
respectively.
3. In coordination with Controller, review Payables Aging, at least weekly, ensuring accuracy and timely payment of all agency invoices.
4. Upon approval, generate checks, compile and attach supporting documentation.
5. Mail and/or distribute checks.
6. Work closely with the Controller in processing month-end reporting, and prepare monthly summaries as requested. Preparation of supporting schedules as required.
7. Reconciliation of the accounts payable listing to vendor statements.
8. Maintain vendor files, contracted employee accounting files, and other files as assigned.
9. Contribute to the efficient and organized flow of financial work, making recommendations appropriately that will enhance CFHC's ability to achieve maximum efficiency and
effectiveness in areas relating to the Finance Department.
10. Work closely with the Controller and CFO to assist during the annual audit of corporate finances.
11. Perform other duties as assigned or necessary.
PHYSICAL REQUIREMENTS: (SUBJECT TO CHANGE)
1. Requires 80% or more time spent standing/sitting.
2. Independently mobile.
3. Lifting and/or transporting up to 20 lbs.
Detailed activities associated with this position
INVOICE PROCESSING & DATA ENTRY
- Read and respond to daily emails
- Receive sort and redistribute all incoming mail
- Review all invoices received for accuracy
- Match invoices with purchase orders, packing slips and receipts
- Code all invoices to the correct general ledger account, department and locations
- Data entry of all Invoices into accounting software, 250-300 invoices weekly
- Scan and attach invoices to electronic voucher
CHECK PROCESSING
- Print checks & obtain signatures, 60-80 checks weekly
- Print necessary invoice stubs & include with checks
- Process checks for mailing
RECONCILIATIONS & VENDOR COMMUNICATIONS
- Assist Controller with the reconciliation of accounts payable lists to general ledger accounts
- Reconcile vendor statements against accounts payable listing
- Contact vendors for invoices not received and query any inaccurate invoices
- Respond to vendors and CFHC staff inquiries
- Assist Controller with contacting vendors regarding stale checks
