What are the responsibilities and job description for the Human Resources Specialist-Administrator position at Central Florida Health Care, Inc.?
Title: Human Resources Specialist-Administrator
Reports to: Payroll & Benefits Manager
FLSA Status: Non-Exempt
Personnel Supervised: None
Personnel Supervised: None
POSITION SUMMARY:
The HR Specialist-Administrator is responsible for managing CFHC’s property and casualty insurance programs and handling special projects and duties for the HR Team. This role ensures that both the company’s insurance needs, and HR Team, are met efficiently and effectively to support CFHC and HR operations.
MINIMAL QUALIFICATIONS:
- Associate’s degree in information technology, Human Resources Management, Business Administration, or 2 years of P&C Insurance experience required
- Attention to detail and problem-solving competencies
- Strong analytical, problem solving, organizational, interpersonal, and communication skills required.
- Expert proficiency in Microsoft suite of products (Outlook, Word, PowerPoint, and Excel).
- Able to perform in a fast-paced environment while always maintaining excellent service.
- Ability to handle sensitive information in a confidential manner.
- Ability to work independently
RESPONSIBILTIES AND PERFORMANCE EXPECTATIONS include, but are not limited to, the following:
(Approx. Breakdown of time: 50%- P&C Insurance, 25%- Payroll & Benefits Tasks, 25%- Talent Acquis. Tasks)
Property & Casualty Insurance (50% Time)
- Administer property and casualty insurance programs, including policy renewals, claim management, and risk assessments
- Coordinate with insurance brokers and carriers to obtain competitive quotes and coverage (as needed)
- Review and analyze insurance policies to ensure adequate coverage and compliance with regulatory requirements
- Handles insurance claims, ensuring timely and accurate processing, and liaise with relevant stakeholders to resolve issues
- Maintain accurate records of insurance policies, claims, and related documentation
- Conduct periodic audits and risk assessments to identify potential areas of exposure and recommend mitigation strategies
- Manage all external and internal COI (Certificate of Insurance) requests
- Fleet Vehicle documentation management (including mobile units, cars, and company vans)
Other Duties – Payroll & Benefits Team (25% Time)
- Completing file audits on employee files within the payroll area
- Helping with all required audits such as 401k, Work Comp, and Finance
- Assisting Payroll Leader with completing processes for Payroll & Benefit functions
- Overseeing the annual leadership training for FMLA, W/C, etc.
- Monitoring and updating the PULSE HR Intranet with important information and documentation
- United Way annual information
- Assists with ensuring compliance with all ERISA requirements (such as employee notifications and distributions of SAR’s and SPD’s)
- Help Payroll Team to coordinate all end of year mailings to employees (W-2 and 1095s)
- Manage all Paycor employee surveys
- NHSC (working with HRIS Specialist)
- Coordinating quarterly HR team building events
- Oversees all HR sponsored off site events (point of contact)
Other Duties – Talent Acquisition Team (25% Time)
- Completing file audits on credentialing files within the talent acquisition area
- Helping with all required audits such as HRSA, or Joint Commission
- Assisting Recruitment Leader with completing processes for talent acquisition & credentialing functions
- Overseeing the annual leadership training for employee relations
- Managing the EEOC-1 Reporting
- Coordinating provider candidate travel
- Put together provider and mid-level area information packets
- Travel may be required for data collection
Other Duties – Misc (All Areas Combined- included in % already)
- Making updates to the HR policies and procedures
- Assisting HR Leaders/CHRO with any special projects
- Back up for HR team on other projects
- Other duties as assigned
PHYSICAL REQUIREMENTS:
1. Standing/walking/sitting for long periods.
2. Independently mobile.
3. Ability to lift weight equivalents to what would be required when (and if) asked to assist and position patients, reposition equipment and lift supplies.
4. Ability to adapt and function in varying environments of workload, worksites and work shifts.
American with Disabilities Act (ADA) Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.
