What are the responsibilities and job description for the Accounts Receivable Specialist position at Central Oil Supply?
Accounts Receivable Specialist
COS-Monroe, LA
Position Summary:
The Accounts Receivable Specialist is responsible for managing the company’s accounts receivable functions to ensure timely and accurate payment processing, account reconciliation, and customer account management. This role will also handle billing for the maintenance department, business credit evaluations, and customer account setup. The ideal candidate will demonstrate attention to detail, strong organizational skills, and a commitment to maintaining financial accuracy.
Key Responsibilities:
- Payment Processing and Application:
- Process customer payments accurately and promptly.
- Apply payments to customer accounts and resolve discrepancies.
- Monitor and maintain unapplied cash and credit balances.
- Accounts Receivable Management:
- Manage collections by following up on outstanding invoices and maintaining regular communication with customers.
- Prepare and distribute aging reports and recommend actions for delinquent accounts.
- Collaborate with internal departments to resolve billing disputes.
- Customer Account Setup and Credit Evaluation:
- Run business credit checks and assess creditworthiness of new customers.
- Set up new customer accounts in compliance with company policies.
- Maintain and update customer account records.
- Billing and Reconciliation:
- Process invoices for the maintenance department, ensuring accuracy and compliance with contracts or agreements.
- Reconcile accounts receivable balances with the general ledger.
- Investigate and resolve variances or discrepancies in AR balance sheet accounts.
- Reporting and Process Improvement:
- Prepare monthly AR reports and assist in financial reporting activities.
- Recommend and implement process improvements to enhance efficiency and accuracy in accounts receivable operations.
Qualifications:
- Education: Associate's or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
- Experience:
- 2 years of experience in accounts receivable, billing, or related financial roles.
- Experience with collections and credit evaluation is a plus.
- Skills and Competencies:
- Proficiency in accounting software and Microsoft Excel.
- Strong analytical and problem-solving skills.
- Excellent communication and customer service skills.
- High level of accuracy and attention to detail.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Working Conditions:
- Office-based position with standard business hours.
- May require occasional overtime during monthly or year-end closing periods.
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