HR/Payroll Generalist

Company Overview

Central Oregon Garage Door has been crafting durable, custom garage doors since 2005. We pride ourselves on delivering high-quality customer service and exceptional products to the greater Central Oregon area, ensuring that every employee and customer feels like part of our family.

Summary

We are seeking a Human Resources / Payroll Generalist to join our team at Central Oregon Garage Door. This role is essential in supporting our commitment to quality service and employee satisfaction by managing various HR functions, including payroll management and employee relations.

The Human Resource/Payroll Generalist provides day-to-day support at the professional level in some or all the following functional areas: employee relations, recruiting, conducting pre-employment screenings and guiding new hires through onboarding process, evaluating and administering wage scales, employee review coordination, timekeeping, payroll and all of its functions, benefit & leave administration, as well as safety, training and compliance initiatives. The HR /Payroll Generalist is vital in administering and enforcing company policies and practices. This position requires an extremely perceptive person who can relate to individuals at all levels within the organization. The Human Resource/Payroll Generalist must be able to maintain confidentiality and be sensitive to corporate needs, and employee goodwill. A successful candidate will build sustainable relationships with both employees and leaders within the organization. This position plays an important role in leading talent strategies such as talent acquisition and performance management as well as, employee engagement to drive organizational effectiveness and performance ensuring that we have the talent capabilities required to execute our future growth strategies.

Essential Duties:

This position requires regular reliable attendance. Must possess a high level of attention to detail and accuracy, knowledge and confidentiality. Excellent interpersonal, negotiation and conflict resolution skills required.

• Field employment related questions from applicants, employees and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• ·Maintain personnel paper and electronic files.
• Investigate and resolve workplace issues, and provide mediation when necessary
• Serve as a point of contact for employee concerns, fostering positive employee relations.
• Maintain and process all unemployment notices of entitlement and potential charges in a timely, efficient manner and respond to any corresponding wage requests and data inquiries.
• Provide requested verification of employment when requested by outside agencies.
• Track and maintain employee certifications to ensure there are no expired licenses. Communicate with employees and supervisors when nearing expiration.
• Actively recruit talent when positions become available
• Assist new employees through the onboarding process. Verify all employees complete and pass all pre-employment requirements prior to their first day. Coordinate with supervisors and team leads regarding new employee’s first day. Create and ensure accuracy and completion of all new employee records.
• Manage and maintain the incident reporting platform. Process all incident reports, escalating as necessary for incident follow up and investigation.
• Send weekly emails to those with open incidents for review.
• Manage the workers’ compensation process, including handling claims, coordinating with insurance providers, and ensuring compliance with Oregon laws
• Conduct accident investigations and follow up on safety improvements to prevent future incidents
• Ensure timely filing of claims and assist employees in navigating the claims process
• Participates as a member of the Safety Committee and works in conjunction with leadership to ensure necessary recommendations are implemented.
• Create and coordinate employee recognition events and maintain company employee recognition initiatives.
• Manage and administer company employee recognition platform.
• Maintain compliance with federal, state and local employment laws and regulations, and recommend best HR practices; review, update and publish policies regularly to maintain compliance.
• Maintain knowledge of trends, best practices, and new technologies in human resource talent management, and recruiting.
• Document meetings between employees and leads as an impartial party ensuring all information is notated completely and accurately for both the company and the employee.
• Provides counseling and/or coaching to employees and management regarding employee relation matters and application of company policies, programs and benefits.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, leave administration, disciplinary matters, disputes and investigations, performance and talent management, recognition morale, and training and development.
• Identifies training and development needs within the organization through job analysis, appraisal schemes and regular consultation with upper management
• Performs recruiting duties for all positions including creation of job advertisement, sourcing, interviewing, selection, and onboarding.
• Maintains high visibility to promote HR programs and assist management with effective team communication.
• Provides continuous improvement of HR processes
• Process bi-monthly payroll for the company; enters and maintains payroll data necessary to process payroll in compliance with Federal and State reporting requirements and ensure timely and accurate processing of payroll records.
• Documents and reports, checks, reviews and verifies payroll figures and records for accuracy including clock in/out times.
• Manages various payroll related tasks including maintenance of employee records, pay action changes, calculating adjustments, managing deductions and reconciling payroll before transmission.
• Calculates and correctly prepares prevailing wage payments as well as federal and state reports relating to prevailing wage.
• Accurately prepares per diem checks and corresponding paperwork
• Prepares reports, statements and summaries related to payroll transactions
• Tracks and reconciles employee paid time off (PTO) balances.
• Prepares, implements and verifies voluntary and other forms of deductions, such as garnishments and tax withholding, implements set up and changes to employee direct deposit.
• Processes payroll records regarding employee data and benefits.
• Administers employee leaves such as OFLA and PLO ensuring paperwork is completed accurately and timely
• Creates file & uploads employee retirement plan contributions
• Provides information on, and interpretation and application of Human Resources rules, federal and state labor regulations and other information to employees, departments and other parties as required.
• Updates Agency benefit system to ensure timely enrollment and termination based on personnel actions.
• Participates in onboarding of new employees in the areas of timekeeping and benefit education and enrollment.
• Communicates with employees to ensure a thorough understanding of their benefits; Assist employees with benefit or payroll related inquiries; Troubleshoot employee benefit issues by maintaining a working relationship with benefit vendors and brokers.
• Answers employee questions and inquiries related to payroll and timekeeping.
• Plans and oversees annual open enrollment.
• Assists in preparing, coordinating and presenting employee training and development programs; drafts and revises training materials.
• Acts as a liaison for resolving payroll and benefits administration system user issues.
• Create, revise and develop policies and procedures as necessary and ensure that all communications surrounding these policies are clear and documented
• Performs other related duties as assigned.

IDEAL QUALIFICATIONS

The ideal candidate will have knowledge of and proficiency in:

• Principles and practices of financial record keeping.
• Specialized knowledge of payroll processing systems, procedures and controls applicable to payroll systems.
• Knowledge of weighted average overtime and federal and state prevailing wage calculations and reporting.
• Personnel and benefit rules, policies and procedures.
• Excellent verbal, written and interpersonal communication skills.
• Demonstrated skill in understanding cultural differences.
• Federal, state, local and agency laws, regulations, policies and procedures related to assigned areas of responsibility and including those governing payroll and human resources.
• Accurately process large volumes of data within strict, unalterable timelines.
• Research and analyze complex payroll data.
• Interpret, explain, evaluate and recommend payroll policies and procedures.
• Use mathematics to solve problems and perform calculations.
• Prepare and maintain accurate and complete records.
• Successful track record of recruiting employees
• Maintain regular and consistent attendance and perform work without direct supervision.
• Operate standard office equipment and computers including Microsoft Office products. Use and learn new technology as required.
• Use tact, discretion and diplomacy in dealing with sensitive and/or elevated situations..
• Handle multiple competing priorities, adapting and pivoting to be responsive to dynamic and shifting contexts.
• Learn, interpret, follow and apply federal, state, local and Agency laws, regulations, policies and procedures related to Agency operations and assigned areas of responsibility.
• Ensure that all levels of management and employees follow and adhere to the principles and values of Central Oregon Garage Door. The only effective workforce is a motivated one. A successful candidate will be able to effectively motivate the employees.

REQUIREMENTS:

• Minimum 3 years HR generalist experience required.
• Minimum 2 years payroll experience including prevailing wage and weighted average overtime
• Knowledge of labor laws for Oregon preferred.
• Recruiting experience required
• Strong collaboration and problem-solving skills required.
• Familiarity with Paychex a plus

If you are passionate about fostering a positive workplace culture and have the skills to enhance our HR functions, we invite you to apply today to become part of the Central Oregon Garage Door family.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Payroll management: 2 years (Required)
• HR: 3 years (Required)

Language:

• Spanish (Preferred)

Ability to Commute:

• Redmond, OR 97756 (Required)

Ability to Relocate:

• Redmond, OR 97756: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $70,000