Executive Assistant III - In Office

Position Function:

Provides multiple high-level administrative support to assigned Executives. Works independently exercising initiative and judgment.

Performs all duties and interacts with internal and external customers in a manner that is expressly aligned with the Company's Core Values of approaching all actions with a “Voyaging Spirit” and being “Positively Ohana”. Exhibits core competencies that result in consistent delivery of positive Customer Interactions, Empowerment and Ownership and demonstrates key professional and performance skills such as Active Listening, effective Oral and Written Communication, Action and Solution Oriented and Thoroughness.

Primary Accountabilities:

• Maintains schedules and calendars, arranges and confirms appointments and other administrative responsibilities. Liaison with internal and external contacts.
• Coordinates meetings, conference calls, and travel reservations for Executives.
• Prepares and manages correspondence, reports, presentations and documents, and identifies items that require immediate attention.  Ensures deadlines are met and projects are on schedule.
• Effectively manages expense reports and timecards for the Executive and their direct reports.
•  Reconciles and authorizes payments for selected invoices up to $500.
•  As assigned or needed, deals with and handles Board and/or Board Committee Meetings which include building agendas, building eRoom, minutes and communication to board members.
•  As assigned or needed, communicates and engages with board members, investors, and regulators.
•  Maintains a professional office environment; understands confidentiality of various discussions and materials.
•  Able to prioritize and exercise good judgment; able to work independently; able to meet multiple deadlines and is detailed-oriented.
•  Problem solves, compiles, and analyzes data, and uses sound judgment.
•  Coordinates and participates in division activities and Bank sponsored community events.
•  Organizes internal and external events assigned executive is responsible for.
•  Sets-up work procedures.
•  Assists and sometimes leads significant special projects.
•  Be resourceful and adaptable in identifying creative ways to streamline processes and finding alternative solutions when faced with unexpected challenges.
• Primarily supports 1-2 executives, chairman emeritus, and/or chair and serves as back up to multiple other Executive(s) as assigned.

Minimum Qualifications:

Education:

• High School Diploma or GED equivalency required.
• Bachelor’s Degree in business or related field preferred.

Experience:

• 5 years of progressive experience in a corporate office with (A bachelor’s degree can substitute for 2 years of work experience.)
• 2 years of executive level experience supporting multiple executives. 

Physical Requirements & Working Conditions:

• Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated.
• Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications.
• Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions.
• Must be able to read and understand bank-related documents. 
• Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time.   Must also be able to adapt to different work environments as needed to perform the job.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.