What are the responsibilities and job description for the Assistant Vice President for Sponsored Programs Administration position at Central State University?
Overall Responsibilities
The Assistant Vice President (AVP) is responsible for managing all pre- and post-award grant and contract activities at the University. The AVP assists the President in the management of university funded programs, the formulation of university policies in matters involving research and scholarly activities. The AVP identifies funding opportunities and trains the university community in the overall grant application and management processes. The AVP participates in proposal development; advises faculty and staff on terms and requirements of funding opportunities; directs the preparation of external grant/contract applications and the negotiation of all externally funded grants and contracts. The AVP is responsible for the continued integration of system-wide electronic research administration software with all CSU systems. This position requires a high degree of collaboration with other financial and administrative offices as well as colleges and units across the University. The AVP is responsible for identifying, developing, and implementing pre- and post-award programmatic and financial management training for faculty and staff to foster awareness, understanding, and support for a strong internal control environment regarding administration of sponsored projects.
Duties:
Minimum Qualifications
The Assistant Vice President (AVP) is responsible for managing all pre- and post-award grant and contract activities at the University. The AVP assists the President in the management of university funded programs, the formulation of university policies in matters involving research and scholarly activities. The AVP identifies funding opportunities and trains the university community in the overall grant application and management processes. The AVP participates in proposal development; advises faculty and staff on terms and requirements of funding opportunities; directs the preparation of external grant/contract applications and the negotiation of all externally funded grants and contracts. The AVP is responsible for the continued integration of system-wide electronic research administration software with all CSU systems. This position requires a high degree of collaboration with other financial and administrative offices as well as colleges and units across the University. The AVP is responsible for identifying, developing, and implementing pre- and post-award programmatic and financial management training for faculty and staff to foster awareness, understanding, and support for a strong internal control environment regarding administration of sponsored projects.
Duties:
- Develop workshops, seminars, and training programs on opportunities and topics related to externally funded programs.
- Monitors all aspects of sponsored program activity and recommends the development of relevant new institutional policies or modifications to existing ones.
- Provide staff support to university committees concerned with research and sponsored programs.
- Ensure university-wide compliance with federal administrative regulations (including FAR, FAR supplements; Uniform Guidance, and other agency-specific regulations).
- Coordinates submission of financial reports.
- Coordinates undergraduate research programs with academic units.
- Manages pre-and post-award activities, subcontracts, negotiation of terms and conditions, and closeout of grant/contract accounts.
- Responsible for compliance with university policies and procedures in the development of proposals and responsible for monitoring program implementation and deliverables to funding agencies.
- Coordinates scholarly works including research with faculty researchers and students.
- Ensure that the Office of Sponsored Programs and Research supports the university’s research and scholarly community in the pursuit of external grants and research funding by providing high quality administrative and technical assistance to faculty and staff.
- Acts as liaison between inventors and potential licensees to review invention disclosures.
- Approves all grant expenditures.
- Coordinates preparation of the Facilities and Administration Proposal to the cognizant federal agency.
- Submits all proposals to federal agencies.
- Experience in the oversight and evaluation of staff.
- Participate in professional development activities to maintain and expand areas of expertise.
- Performs other duties as assigned.
- Master’s degree and minimum of five (5) years of experience in Research Administration at an institution of higher education or non-profit organization. An equivalent combination of education and directly related experience will be considered.
- Certification in Research Administration.
- Demonstrated ability to understand and appropriately apply Federal, State, and University policies and procedures, and interpret cost principles including OMB Uniform Guidance (2 CFR 200).
- Ability to research and interpret regulations and laws and disseminate information. Experience and ability to prepare, analyze and revise detailed proposal budgets.
- Ability to work with limited supervision and to design processes and evaluate the effectiveness of controls.
- Strong interpersonal skills, advance knowledge of Microsoft office suite.
- Ability to work independently and prioritize multiple tasks with attention to detail.
- Ability to effectively communicate both verbally and in writing.
- Ability to analyze financial and other data relevant to allegations of misconduct, including fraud.
Knowledge, Skills & Abilities
- Excellent listening skills.
- Excellent time management skills.
- Demonstrated commitment to customer and team-oriented management.
- Demonstrated ability to develop and implement training activities.
- Demonstrated ability to work in a deadline-oriented environment productively and successfully.
- Demonstrated ability to communicate with senior administrators regarding technical issues.
- Cayuse experience
- Knowledge of Ellucian Banner
