Executive Assistant

Job Description

Job Description

Job Summary : Under limited direction, organize and manage administrative aspects of various company projects and initiatives. Align with company executives to provide professional support and liaison among employees, clients, and business associates.

Essential Responsibilities :

• Provide confidential support to senior officers by managing projects and details associated with schedules, commitments, travels, and communications; prioritize emails and arrange meetings and business events.
• Liaise with officers to identify and define projects and associated requirements, scopes and objectives to align with company goals. Initiate needed action to deliver organizational projects efficiently; analyze project progress and, when necessary, adapt scope or timeline to achieve optimal results.
• Maintain schedules, monitor expenses and facilitate communication among team members, and ensure project tasks are completed on time and within specifications.
• Organize meetings, including preparing and assembling meeting materials and logistics, developing power point presentations, managing scheduling and attendee responses.
• Work with various areas of the company to complete assignments, resolve problems and inquiries and to allow for efficient data and information flow.
• Develop and prepare correspondence, reports, presentations, and documents of a highly confidential nature.
• Perform other related duties as assigned.

Required Education and Experience :

Preferred Education and Experience :

Position Type and Expected Hours of Work :

This is a full-time position. CSO’s overall business workdays are Monday through Friday, 7 : 30 a.m. to 5 : 00 p.m. with the incumbent’s actual work hour schedule to be determined by their supervisor. Attendance is required with employee working their scheduled hours of work at the employee’s designated work location, which may be office or remote based, or a combination thereof.

Work Environment :

This job operates in a corporate office environment. Incumbent is expected to reasonably work through necessary stressors of the job and work well with others.

It is CSO’s practice to communicate pertinent information on job duties, company policies and benefit disclosures via its email system. Thus, employees are required to access their company email account as an integral part of their job responsibilities.

Physical Demands :

This role routinely uses standard office equipment such as computers, cell phone, laptops, photocopies, filing cabinets.

The work performed is sedentary with the employee seated, and standing intermittently, to perform most duties. Less than 10% of the time will be spent performing physical activities and the job does not involve stooping, crawling or kneeling except in occasional situations. However, a negligible amount of lifting, pulling and pushing may be required to perform the work and some walking, standing, and manual dexterity may be required in routine activities such as carrying papers, opening file drawers, operating basic office equipment.

Travel :

This position requires no travel.

The above job description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this position. It is not designed to contain, or be interpreted as a comprehensive listing of all requirements or responsibilities that may be required by employees in this position.

To perform this job successfully, the incumbent must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the minimum knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CSO is a smoke and drug free workplace and requires post offer drug testing. Those applicants in need of reasonable accommodations to the application, the hiring process or the position applied, should communicate the request to Human Resources at 402-399-3336, toll-free at 1-800-826-6587, ext. 3336.

Job offers are contingent upon the successful completion of our post-offer drug screen and a background check which includes criminal, education, and past employment. Some positions may also include credit and / or motor vehicle report where those checks are related to the position. Criminal convictions do not necessarily prevent employment. Various factors may be considered including, but not limited to, the type of conviction and its relationship to the job, the nature and seriousness of any offense and the length of time since conviction. Applicants are not obligated to disclose any sealed criminal record.

Equal Opportunity Employer

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