What are the responsibilities and job description for the Executive Assistant VC Finance & Administration position at Central Texas College?
Posting Information
Position Details
This form is the official Personnel Requisition form used to notify Employment Services of job vacancies and initiate appropriate job advertisements. This form must be completed and approved by the officials designated below.
Position Information
Position Title Executive Assistant VC Finance & Administration FLSA Non-Exempt Full Time/Part Time Full Time Department Admin-VC-Finance Campus Central Campus Location Central Campus Hourly Rate 15.38 Hours Full-time, indicate working hours - Mon-Thu 7:30-5:30 Fri 730-1130 Summary of Position
This position performs general administrative work for the Vice Chancellor Finance and Administration. The incumbent liaises both within and outside the division, and coordinates and supports the implementation of policies and procedures for division as a whole. The position also provides administrative support to the Marketing department.
Minimum Required Education
High School Diploma or GED required. Associate degree from a nationally, regionally or identified at the state level accredited institution of higher education preferred.
Minimum Required Experience
High school diploma and 10 years of administrative experience or Associates Degree from a nationally, regionally or identified at the state level accredited institution of higher education with three years of administrative experience required
Required Knowledge, Skills And Abilities
Other Information
Local travel may be necessary to obtain Board member signatures on checks or other documents.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Details
This form is the official Personnel Requisition form used to notify Employment Services of job vacancies and initiate appropriate job advertisements. This form must be completed and approved by the officials designated below.
Position Information
Position Title Executive Assistant VC Finance & Administration FLSA Non-Exempt Full Time/Part Time Full Time Department Admin-VC-Finance Campus Central Campus Location Central Campus Hourly Rate 15.38 Hours Full-time, indicate working hours - Mon-Thu 7:30-5:30 Fri 730-1130 Summary of Position
This position performs general administrative work for the Vice Chancellor Finance and Administration. The incumbent liaises both within and outside the division, and coordinates and supports the implementation of policies and procedures for division as a whole. The position also provides administrative support to the Marketing department.
Minimum Required Education
High School Diploma or GED required. Associate degree from a nationally, regionally or identified at the state level accredited institution of higher education preferred.
Minimum Required Experience
High school diploma and 10 years of administrative experience or Associates Degree from a nationally, regionally or identified at the state level accredited institution of higher education with three years of administrative experience required
Required Knowledge, Skills And Abilities
- Proficiency in Microsoft Office software, including MS Word, Excel, PowerPoint and Outlook.
- Ability to learn new software programs such as Ellucian Colleague, Eagle Self Service, Etrieve Forms, PeopleAdmin, including AI tools.
- Must have excellent written and oral communication skills.
- Ability to interact effectively with the public, Board of Trustees, Executive Officers and all levels of employees.
- Ability to self-start various projects, set priorities, meet deadlines, and multi-task.
- Ability to maintain confidentiality of all information.
- Willingness to be a “team player” for the success of the entire division.
- Punctuality and record of superior attendance.
- Willingness to take direction from supervisor, while still operating somewhat independently.
- Ability to utilize pivot tables, perform data analysis, present and summarize data, and develop and review leadership presentations.
- High attention to detail
Other Information
Local travel may be necessary to obtain Board member signatures on checks or other documents.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * What is your highest level of education attained or conferred? (Transcripts must be uploaded showing conferred date of degree or credit will not be granted)
- High School Diploma/GED only
- Certificate of Completion or 30 college credits-Transcripts must be attached to application
- Associates Degree-Transcripts must be attached to application
- Bachelors -Transcripts must be attached to application
- Masters-Transcripts must be attached to application
- I do not have a GED or High School Diploma
- * How many years of experience do you have with budgetary and/or fiscal related processes such as preparing travel requisitions, filling purchase orders, running budget reports, ordering supplies/materials and conducting equipment inventory?
- No specific experience
- Less than one year experience
- 1 year experience
- 2 years experience
- 3 years experience
- 4 years experience
- Over 4 years working experience
- * How many years of administrative or secretarial field experience do you have?
- 2 years related experience
- 3 years related experience
- 4 years related experience
- 5 years related experience
- Over 5 years of related experience
- Less than 2 years related experience
- * How many years full time wage earning experience do you have in administrative, management or education field do you have?
- No experience
- Less than 2 years
- 2 years experience
- 3 years experience
- 4 years experience
- 5 years experience
- More than 5 years experience
- * Do you have community college executive level administrative and/or community college experience?
- Yes
- No
- * Are you a Veteran of the US Armed Forces?
- Yes
- No
- * Do you have experience using Microsoft Office (Excel, PowerPoint, Word, Outlook/E-mail, or Publisher)?
- None
- Some
- Proficient
Required Documents
- Resume
- Cover Letter
- Transcripts- upload as one single PDF document- MUST BE INCLUDED IF YOU STATED YOU HAD DEGREE
- Letter of Recommendation
- License/certifications (upload all certificates as one single PDF document)
- DD214-Military Discharge
