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Associate Director of Workforce Budget and Compliance

Centralia College
Seattle, WA Full Time
POSTED ON 1/23/2025
AVAILABLE BEFORE 4/18/2025

Job Title : Associate Director of Workforce Budget and Compliance

The District Office is looking to hire an Associate Director of Workforce Budget and Compliance in the Workforce Department.

Salary Range : $77,880 to $107,549 annually (depending on experience).

Opportunity is open until filled; the first review of materials will begin February 1st, 2025.

Position Summary :

Under the supervision of the Sr ED of Workforce Development, the AD of Workforce Budget and Compliance will be responsible for overseeing the reporting, documentation, compliance, and expenditures of various state workforce budgets, including Worker Retraining, grant budgets, and contract budgets. This role is crucial in ensuring the financial integrity of the workforce development programs and maintaining compliance with grant and contract requirements.

This position is full-time, working 40 hours per week, Monday through Friday, primarily 8 : 00 am-5 : 00 pm.

This position works a hybrid schedule of both remote and on-site work.

This position is governed by a collective bargaining agreement with representation by AFT Pro Seattle Pro Staff.

About Us :

We are a district of three distinct colleges : North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers, making us the largest and most diverse community college district in the state of Washington. We are leaders in change and innovation.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community.

  • Great Medical, Dental, and Retirement plans
  • Paid Sick and Vacation Leave
  • Tuition Waivers
  • PEBB Wellness Plan
  • Washington State Employee Assistance Programs (EAP)

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice.

Application Procedures :

  • Attached cover letter addressing how your background intersects with the job
  • Required application materials must be completed and submitted online.

    Notice to Applicants :

    Applying for this role is straight forward Scroll down and click on Apply to be considered for this position.

    Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. If selected for an interview, please be prepared to hold your interview virtually.

    Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

    What you will be working on :

    Budget Management :

  • Oversee and report on state workforce funds, state and local grants, contracts, and foundation grants, ensuring compliance and optimal fund utilization.
  • Manage and monitor monthly payroll and expense tracking to ensure precise and effective budget oversight.
  • Maintain and analyze a comprehensive financial tracking system, detailing workforce, grant, and contract budget versus actual figures on a monthly basis.
  • Develop and implement an annual master grant deadline calendar to efficiently manage reporting and invoicing timelines across multiple funding sources.
  • Proactively identify and resolve financial discrepancies to ensure accurate and timely financial reporting and compliance.
  • Documentation and Reporting :

  • Prepare and maintain comprehensive backup documentation for payroll / expense reports and grant invoicing narratives.
  • Maintain files for each funding source including contracts, amendments, invoices, and monthly reports.
  • Coordination and Communication :

  • Collaborate with the District budget office to oversee and manage tracking of MOUs, invoices, and payments related to the Start Next Quarter (SNQ) initiatives.
  • Lead coordination efforts with the IT department to update and maintain the SNQ website.
  • Partner with key stakeholders to assess and determine staffing requirements for the KC Outreach Coordinator position.
  • Compliance Management :

  • Ensure full compliance with time and effort reporting requirements by overseeing the development and management of a centralized repository for accurate and auditable records.
  • Lead collaboration with the Foundation to facilitate the execution, monitoring, and tracking of contracts and grants related to the Workforce department.
  • Audit Preparation :

  • Lead the preparation and organization of essential documents and materials for monitoring reviews and audits.
  • Grant Applications and Revisions :

  • Oversee and coordinate the preparation of OGMS and OBIS grant applications, manage budget revisions, and lead responses to feedback from the SBCTC.
  • Funding Requests and Meetings :

  • Monitor and track Workforce Funding Requests for Perkins and District Worker Retraining funds.
  • Organize and manage district-wide BAS directors / staff quarterly meetings.
  • This description is not intended to cover every aspect of this job; every member of the team is expected to contribute beyond the specific responsibilities listed in this posting.

    What you bring as a candidate :

  • Bachelor's degree in finance, accounting, business administration, or a related field or 4 years equivalent, relevant experience.
  • Proven experience in budget management, compliance, and financial reporting.
  • Strong organizational skills with a keen attention to detail.
  • Excellent communication and interpersonal skills to work collaboratively with various stakeholders.
  • Proficiency in spreadsheet and database management, preferably in Microsoft Excel.
  • Physical Demands and Disability Accommodation :

    Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges.

    OFFICE SETTING :

  • Ability to operate office equipment, receive and interpret data, and prepare various materials.
  • Ability to exchange information with supervisor, lead, co-workers, and students.
  • Ability to provide 1 : 1 support, present to small groups, and work at a computer exercising repetitive hand motion.
  • Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings.
  • Notice of Non-Discrimination Statement :

    Seattle Colleges is committed to equal opportunity for all its students, employees, and applicants in education, employment, services and contracts.

    Prior to a new hire, a background check including criminal record history will be conducted.

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    Salary : $77,880 - $107,549

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