Executive Assistant/Office Manager

Full-time Executive Assistant and Office Manager

Location: Waupun, Wis., office

Number of positions: 1

Reports to: Chief Executive Officer

Hours: Full time, first shift

Application deadline: Feb. 25, 2025

Under the general direction of the Chief Executive Officer, the Executive Assistant and Office Manager is responsible for coordinating administrative support and various office-management duties required at CentralStar’s Waupun, Wis., office, and assists the Chief Executive Officer, CentralStar Board of Directors, and the field-leadership team with management-level projects and reporting. To be successful in this role, you should be well-organized, detail oriented, have great time-management skills, possess an outgoing personality, and be able to act without guidance in accordance with the long-range objectives and mission of the cooperative.

Responsibilities:

-- Manage all communication and logistics organization for the CentralStar Board of Directors and various advisory committees, including coordination of travel, lodging, facilities, meals, presentations, materials, etc.;

-- Attend and take highly-accurate meeting minutes for board meetings and advisory-committee meetings;

-- Compile monthly, quarterly, and/or yearly financial reports for budgeting and operations;

-- Accurately calculate and document award and milestone data for cooperative team members;

-- Organize and carry out general office-management duties;

-- Work to encourage an office culture of friendship, vision, accountability, leadership, and engagement while respecting each team member’s unique personality and skill set;

-- Supervise, cross train, and/or back up other administrative team members; and

-- Other duties as assigned.

Qualifications:

-- Associate degree or equivalent, with five or more years’ experience in administration;

-- Management experience preferred, but not required;

-- Proficiency in Microsoft Excel, including data analysis, formulas, and reporting, with a basic understanding of financial principles such as budgeting, forecasting, and financial statements;

-- Analytical ability with a high degree of accuracy;

-- Maintains a high level of confidentiality;

-- Strong computer skills, including but not limited to office programs and e-mail associated with Microsoft 365, with the ability to learn other associated software, as needed;

-- Works independently and as part of a team;

-- Displays consistent professionalism;

-- Outstanding people skills, with service-oriented attitude;

-- Strong attention to detail with the ability to spot discrepancies and ensure accuracy;

-- Exceptional communication skills; and

-- Strong planning, organizational, and time-management skills.

-- Some knowledge of the agriculture industry is preferred, but not required.

-- The opportunity for occasional overnight travel (for meetings/training) is possible.

Compensation:

-- Salary with paid training;

-- Paid time off;

-- Health, dental, and vision-insurance options;

-- Flexible-spending account;

-- 401 (k) – retirement savings plan with up to 4% company match;

-- Company-sponsored life insurance and long-term-disability insurance;

-- Optional short-term-disability insurance;

-- Continuing-education opportunities;

-- Employee-assistance program; and

-- Employee-awards program.

-- We prefer to promote from within when advancement opportunities arise. Our investment in your training is critical in maintaining that goal.

Instead of using this platform to seek employment, those interested in a career with CentralStar must apply on our website: https://mycentralstar.com/careers/. Thank you. We look forward to hearing from you.

About CentralStar Cooperative:

CentralStar’s mission of enhancing producer profitability through integrated solutions for mutual success is fulfilled by incorporating an array of products and services critical to dairy-and-beef-farm prosperity. CentralStar’s product and service offerings include Accelerated Genetics, GenerVations and Select Sires genetics; extensive artificial-insemination (A.I.) technician service; genetic, reproduction, and dairy-records consultation; DHI services; diagnostic testing; herd-management products; research and development; and more. CentralStar’s administration and warehouse facilities are located in Lansing, Mich., and Waupun, Wis., with laboratories in Grand Ledge, Mich., and Kaukauna, Wis. The cooperative serves dairy and beef producers throughout Wisconsin, Michigan, and Indiana, with additional DHI territory in various surrounding states. For more information, visit CentralStar Cooperative Inc. at www.mycentralstar.com.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person