Executive Assistant - Development Office

Description

Qualifications Reports To : Vice President for Alumni Development and Communications Location : 1025 E. South River St. Appleton, WI 54911

PRIMARY OBJECTIVE : The Executive Assistant (EA) has a front-facing role in providing administrative support for the Vice President for Advancement and other members of the Advancement leadership team as necessary. The EA also provides administrative support for the Development Committee of the Board of Trustees, the President’s Advisory Council, and other boards as determined by the VP. This individual generates a variety of development reports for internal and external audiences, coordinates travel arrangements, and manages the calendar and schedule for the Vice President for Alumni Development and Communications. The EA also oversees the development operating budget and supports campaign administration as needed.

DUTIES :

• Serve as executive support for the Vice President for Advancement, representing the Office of Advancement as primary scheduler, calendar manager, board administrator, and project lead as directed by the VP. May serve as front-desk greeter and staff support for Advancement events, alumni gatherings, campaign activities and building liaison as needed.
• Provide administrative support for the Development Committee of the Board of Trustees. Work with the Vice President on the preparation of meeting materials, attend the committee meetings, prepare meeting minutes, and provide other administrative support as needed.
• Serve as secretary and logistical support to other family volunteer, and community boards and advisory groups for on-campus meetings as appropriate. This role includes overseeing meeting schedules, agenda preparation with board members, tech support, reservations, catering, minutes, meeting preparation, follow-up and stewardship for these groups.
• Organize the preparation of the alumni development operating budget and monitor the budget with managers throughout the year. Input the development office’s budget projections.
• Support the Advancement team in Certify, the university’s expense report system. Create expense reports, add account codes, and review expenses for approval.
• Draft and prepare general correspondence and documents. Record prospect and constituent contacts in university systems.
• Answer incoming calls; direct calls to appropriate parties as needed.
• Collaborate and cross-train with other administrative support staff.
• Provide other administrative support to the division as needed.

WORKING RELATIONSHIPS : Will work collaboratively with all members of the Advancement staff and faculty members, trustees, donors, alumni leadership, families, and community members.

KNOWLEDGE AND SKILLS REQUIRED :

EMPLOYMENT REQUIREMENTS : Must have successful completion of criminal record check, driving record check and reference checks.

Lawrence University is committed to enhancing the diversity of its faculty and staff and the viewpoints and approaches that a diverse community represents. We strongly encourage candidates who can contribute to diversity at Lawrence to apply. All candidates are encouraged to address in their letters of application the ways in which they could contribute to Lawrence’s institutional mission and commitment to diversity through demonstrated experience and / or creative programming. Posting Detail Information Posting Number S535P Number of Vacancies 1 Posting Date Best Consideration Date Close Date Open Until Filled Special Instructions Summary Anticipated Number of Hours per Week 40