Payroll Manager

Description

 Job Summary:
Reporting to the HR Director, the Payroll Specialist ensures the accurate and timely processing of the US payroll, supporting 1,000 employees in different locations accordance with the company policies and procedures and legal requirements. Responsibilities include payroll processing and compliance as well as maintaining payroll and time attendances HRIS modules. Oversee company initiatives that impact payroll and make recommendations for process improvements.
Owns the full-cycle payroll operation for all locations and ensures timely processing of payroll for all US employees in accordance with labor regulations and standard accounting principles. Develops systems and protocols to direct the collection, calculation and entering of pay data.

Key Responsibilities & Duties:

• Process multi-state, multi-company, biweekly and weekly payrolls for all exempt and non-exempt employees, ensuring accuracy and timeliness
• Performs filing and upkeep of employee records.
• Creates and maintains SOP for payroll processing and trains other team members on the payroll system as backups.
• Ensures timely filing of all quarterly tax returns and year-end tax filings. Ensuring and verifying that the payroll processing company has filed all necessary reports.
• Sets up new tax states for Withholdings (SIT) and Unemployment (SUI) accounts by EFEIN. Replies to any correspondence having to do with tax accounts for all US companies. Works with outside vendor to resolve any issues when necessary.
• Makes recommendations, as necessary, for changes in policies and procedures.
• Maintain technical competency and remain current in technology and changes in the industry.
• Processes fiscal year-end reports and reconciles W-2 information for accuracy. Reports errors immediately to Sr. Director, HR Services. Documents any discrepancies in payroll processing to maintain a clear record of reconciliation and adjustments.
• Responsible for all PTO/Sick hours at year-end/year-begin in all HRIS systems including carryover hours, balances and payouts.
• Processes fiscal year-end reports and reconciles W-2 information for accuracy. Reports errors immediately to Sr. HR Director. Documents any discrepancies in payroll processing to maintain a clear record of reconciliation and adjustments.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

Competencies:

• Customer Service (Internal/External) - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Performs audits related to payroll; ensuring payroll department is adhering to company and legal standards.
• Processes wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner, including reporting to the necessary State office or jurisdiction and assisting employees with general process questions.
• Works with current pay vendor for technical issues with time-reporting systems and resolves any discrepancies resulting from glitches or malfunction of the time reporting hardware.
• Assists employees with general questions related to payroll, leave accruals, wage deductions, fringe benefits, and other pay related items.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.

Education & Preferred Qualifications:

• Education: Bachelor's Degree
• Experience: 3-5 years in payroll, HR and shared services

Benefits:

• Comprehensive health benefits package (medical, dental, vision, etc.) for positions of 30 hours or more per week.
• Health Savings Account with annual employer contribution.
• Company provided Life Insurance, Accidental Death and Dismemberment, and Short-Term Disability.
• Voluntary Life Insurance, Spousal Life, Child Life, Critical Illness, Accident, and Long-Term Disability.
• 401(k) with matching contribution that is fully vested from day one.
• Generous amount of PTO, plus 14 paid Holidays.
• Tuition reimbursement and scholarship opportunity.
• $250 in Lifestyle Reimbursement Account upon completion of annual physical.
• Wellness program with monthly themes, quarterly challenges, onsite flu shot clinics and biometric screenings.
• Clean and safe work environment.