What are the responsibilities and job description for the Administrative Assistant position at Ceres Global?
Job Title: Administrative Assistant
Job Summary:
The Administrative Assistant will provide clerical support to the day-to-day tasks of the administration and subcontracting team.
Top-notch interpersonal skills, self-motivation, organizational skills, attention to detail are required. This is a fast-paced, reactive environment with evening and weekend work required on an as-needed basis. Your day-to-day schedule must be flexible.
- Provide general administrative assistance for Administration, including contracting, subcontracting, accounting, travel, etc.
- Interface with various Ceres managers and various subcontractors.
- Maintain verbal communications with subcontractors.
- Help secure, negotiate, and maintain pricing schedules from subcontractors by job type, equipment type, etc.
- Help secure pre-event agreements with subcontractors.
- Assist in all subcontracting tasks to include preparing weekly payment releases for subcontractors.
- File all contracting/subcontracting files appropriately.
- Maintain and coordinate several databases and tracking sheets.
- Perform clerical work as needed.
- Run offsite errands as needed.
- All other duties/responsibilities as assigned by supervisor.
Minimum Education and Experience:
- HS or GED is required
- One (1) year of experience working in an office setting
- Accounting experience a plus.
- Experience working with a databases.
- Be able to multi task with many interruptions throughout the day
- Run offsite errands as needed
- Excellent organizational skills and be self-motivated to complete routine tasks
- Must be detail oriented and customer focused
- Requires excellent verbal and written communication skills
- Knowledge of MS Word, Excel, Access, and Internet.
- Experience in the disaster response, defense or construction industry
- Experience in business operations
- Bilingual skills in Spanish and English
- Ability to travel 10%
- Basic to Advanced skills in Microsoft Office, including Word, Excel, PowerPoint and Access Databases.
- Extremely strong organizational, follow through, and time management skills
- Superior communication skills, oral and written.
- Ability to work collaboratively and effectively as a team member, as well as independently, while adhering to strict deadlines
Physical Demands:
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to walk and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment:
Moderate noise typical of an office setting such as computers, printers, phone, and light customer traffic.
Ceres is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.
E-Verify: We comply with Federal law by verifying employment eligibility.
