What are the responsibilities and job description for the Project Administrator position at Certi-Dry?
This position is with One Call, 365 -- a subsidiary of the parent company Certi-Dry (UIG).
One Call provides safe, reliable, and cost-effective hazardous waste material management and removal services throughout the state of Wisconsin. We are a remediation contractor for federal, state, and local agencies and private sector clients. Our services include environmental cleaning (mold, silica, asbestos, and lead), hazardous abatement, and interior and exterior construction demo.
Why is this job critical to our company? The Project Coordinator performs critical support to our production operations preventing downtime, lack of supplies, and ongoing systems that allow the production teams to run efficiently.
What is the primary function of this position? The primary function of this position is to perform day-to-day operational responsibilities for One Call, 365., as well as assisting subsidiary company(ies). Coordinate communications for clients’ projects internally to relevant parties. Document and manage projects from their origin to completion. Maintain records for project compliance.
What common processes will be followed?
- Daily opening of the office (phones, doors, etc.)
- Receive delivery drop-offs (i.e., USPS, UPS, FedEx, etc.) and deliver to appropriate department
- Answer incoming calls (from customers, vendors, contractors, etc.)
- Review and order permits as needed
- Create and maintain files (customer, project, vendor, contractor, etc.)
- Communicate with clients regarding project scheduling/status, etc.
- Invoicing & billing
- Process sales orders and submit to production for scheduling
- Project file maintenance (from creation to retention)
- Order/stock supplies for office and production needs
- Prepare and schedule trainings for office staff and production team(s)
- Provide administrative support to Project Specialist and Production Manager
- Time records maintenance
- Maintain office cleanliness
- Other duties as needed
Position Requirements:
- Proficient in MS Word & Excel, Google Suite
- Familiarity with multi-line phone system
- Data Entry – Efficient & accurate
- Organizational Skills
- Bilingual candidates preferred (English and Spanish)
- Familiarity with QuickBooks (preferred)
Experience:
- Minimum 3 years in related work
- Experience in office administration/management
- Previous experience in a construction environment with experience in trades/permits, or asbestos, mold or demolition office admin preferred
- Experience working with trades / permits
Job Types: Full-time, Temporary
Pay: $19.00 - $24.00 per hour
Expected hours: 38 – 42 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $19 - $24
