What are the responsibilities and job description for the Project Administrator position at One Call 365?
Are you and detail-focused professional looking for a position with a company who finds value in the following related to your job: work-life balance, friendly, casual work environment; willingness to help others? We are seeking to fill a Project Administrator role.
One Call 365 specializes in Water, Mold, and Fire damage restoration. We are a team of hard-working individuals who want to ease the stress for our clients that may arise based on one of these traumatic situations. The Mission for Certi-Dry is to be the first responder and trusted adviser to our clients, and to protect, save, mitigate, and rebuild our client’s properties with compassion and commitment through service excellence, by investing in quality personnel with extensive training in disaster management and remediation.
The Project Coordinator performs critical support to our production operations preventing downtime, lack of supplies, and ongoing systems that allow the production teams to run efficiently. The primary responsibility of this role is to perform day-to-day operational responsibilities for One Call, 365., as well as assisting subsidiary company(ies). Coordinate communications for clients’ projects internally to relevant parties. Document and manage projects from their origin to completion. Maintain records for project compliance.
Key Responsibilities:
- Daily opening of the office (phones, doors, etc.)
- Receive delivery drop-offs (i.e., USPS, UPS, FedEx, etc.) and deliver to appropriate department
- Answer incoming calls (from customers, vendors, contractors, etc.)
- Review and order permits as needed
- Create and maintain files (customer, project, vendor, contractor, etc.)
- Communicate with clients regarding project scheduling/status, etc.
- Invoicing & billing
- Process sales orders and submit to production for scheduling
- Project file maintenance (from creation to retention)
- Order/stock supplies for office and production needs
- Prepare and schedule trainings for office staff and production team(s)
- Provide administrative support to Project Specialist and Production Manager
- Time records maintenance
- Maintain office cleanliness
Required Skills:
- 2-5 years administrative work with progressive responsibilities
- Previous experience in a construction environment with experience in trades/permits preferred
- Familiarity with Quickbooks preferred
- Ability to handle multiple tasks simultaneously, meet time sensitive deadlines and organize workload with general supervision
- Excellent written and verbal communication, portraying a high degree of professionalism
- High level attention to detail with demonstrated critical thinking skills
- Proficient in MS Office Suite and Google Suite
We are proud to offer the following benefits:
- Medical, Dental, Vision Insurance
- Disability and Life Insurance - company paid
- Professional Development
- Flexible scheduling
- Casual and team oriented work environment
Job Type: Full-time
Pay: $19.00 - $24.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $19 - $24