What are the responsibilities and job description for the Administrative Assistant position at Certified Transmission?
Certified Transmission is looking for an experienced administrative assistant to join our Council Bluffs location off Mall Drive.
What to expect as an administrative assistant:
- Monday – Friday
- 7:30am – 5pm (45 hours)
- Paid weekly on Fridays
- Medical, dental, vision, 401k, vacation pay, employee discounts, and more!
Main responsibilities of the administrative assistant include:
- Perform general office duties, including answering phones, managing correspondence, and greeting visitors.
- Schedule and coordinate meetings, appointments, and travel arrangements for management and staff.
- Prepare and proofread documents, reports, and presentations for internal and external communications.
- Update, maintain, and develop new work instructions, Standard Operating Procedures (SOPs), and other key documentation, ensuring they reflect current practices and are clear and accurate, particularly for new product lines.
- Assist with data entry, database management, and generating reports as needed.
- Coordinate and manage office supplies, ensuring adequate stock levels and ordering when necessary.
- Manage and track employee training records, schedules, and compliance requirements.
- Assist with the onboarding process for new hires, including paperwork and orientation activities.
- Support special projects and initiatives, providing organizational and administrative assistance.
- Ensure office cleanliness and organization, including managing common areas and meeting rooms.
Preferred requirements of the administrative assistant include:
- 2 years in an administrative role; experience with SOPs, work instructions, and inventory management is a plus.
- Proficient in Microsoft Office Suite
- Willingness to take on new tasks and adapt in a fast-paced environment
We invite qualified candidates to apply for this exciting opportunity to contribute to a dynamic team. If you are highly organized, proactive, and eager to make an impact, we encourage you to submit your application today.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- No nights
- No weekends
Ability to Relocate:
- Council Bluffs, IA 51503: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $25
