Personal Assistant

A leading international law firm has an opening for a Client Service Specialist (Administrative and Personal Assistant), working for a top Real Estate partner.

Heavy calendaring and travel arrangements.

The ideal candidate will have good, solid tenure, A experience, and a professional presentation.

The Client Service Specialist (Administrative and Personal Assistant) provides administrative client services to both internal and external clients.

In this capacity, the Client Service Specialist (Administrative and Personal Assistant) will:

• Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, and peer level support are optimized to provide seamless support;
• Professionalism in handling high profile and confidential clients and serve as a first point of contact for key communications;
• Managing, monitoring and prioritizing emails and numerous priorities;
• Coordinating heavy schedules, calendaring and travel arrangements;
• Draft, review and edit documents and correspondence;
• Maintaining and managing physical documents and electronic files;
• Collaborate with assistants and Firm resources to coordinate tasks and projects;
• Coordinate administrative functions and facilitate completion of expense entry; client related tasks and other administrative projects as assigned;
• Manage the administrative practice of the attorney and facilitate service levels that meet client requirements;
• Assist with ad hoc projects; and
• Work overtime as required.

Proficiencies:

• Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;
• Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required;
• Advanced proficiency in MS Word and document editing/comparison applications;
• Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
• Advanced proficiency in MS Excel and spreadsheet/database applications;
• Advanced proficiency in MS PowerPoint and presentation applications;
• Advanced knowledge of time keeping, expense processing and legal billing;
• Advanced knowledge of relevant jurisdictional/court/agency processes and procedures;
• Advanced proficiency in document management applications;
• Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results; and
• Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures.

Qualifications:

• Bachelor’s degree (preferred); and
• At least 4 years of legal secretarial experience or relevant legal experience (required).