What are the responsibilities and job description for the Real Estate Paralegal position at CF Legal Recruiting and Staffing?
A top national law firm is seeking a Commercial Real Estate Paralegal for their downtown Ft. Lauderdale office.
**The candidate must be familiar with all aspects of real estate from intake, close and post-closing. No residential this is a commercial based practice, and the candidate must be familiar with drafting loan documents.**
- Summary/Objective: The Real Estate Paralegal plays a crucial role in supporting the Real Estate practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions. This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment. The Paralegal will be expected to track and record their own billable time. Must have at least 5 years’ experience with commercial real estate. General knowledge about lease negotiations, financing options, lending requirements and documents, required. Experience in the following software or systems: ATIDS, Doubletime, AgentNet, TitleWave, Microsoft Office (Word, Excel, Outlook), Adobe PDF Pro, Propel, AltaStar is a plus.
Duties and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Track all billable and non-billable time in 3E
- Research skills and use of platforms for conducting/analysis of results
- Proofread all documents and correspondence for accuracy
- Assist in preparing basic contracts, including lease agreements and purchase agreements
- Identify which documents are necessary for closing and generate same with limited or no oversight
- Facilitate communication between the attorneys for buyer and sellers
- Order and review title reports, lien letters, surveys, etc.; flag issues; and have a firm understanding regarding what must be done to clear any issues prior to closing
- Attend closing with attorney when necessary
- Monitor financial transactions
- Monitor deadlines for closing purposes and due diligence matters
- Revise documents and keep track of deal changes and update accordingly
- Prepare signature pages for all deal documents
- Entity formation including preparation and filing of amendments to organizational documents as necessary
- Prepare and maintain closing checklists
- Assist in preparations for closing and attendance at closings, whether in escrow or in person
- Prepare closing statements via Excel and/or using the e-closing software
- Prepare of title synopsis for attorney
- Assist attorneys in commercial real estate matters when necessary
- Familiarity with the terms FinCEN, KYC and 1031 Exchange, and how they are relevant to real estate transactions
- Maintain good relationships with clients and vendors in professional manner
- Maintain organized files for voluminous transactions
- Handle attorney support aspects of a commercial transaction, title/survey review, UCC research and filings, due diligence, ancillary document drafting, and closing/post-closing procedures
- Draft closing documents and loan documents and/or research for forms and legal language to include in loan documents for attorney to draft
- Review of title requirements and exceptions; research/review of public records documents
- Online research with city, county, state and governmental entities applicable to transactional and loan closings
- Review of all variety of due diligence items for purchase, sale, lease, loan and construction matters
- Preparation of title policies and endorsements
- Post-closing assembling of all closing documents for closing binder and prepare indices
- Organize documentation in filesite so that anyone looking at the matter can locate pertinent documents
- E-record documents with counties and filing of documents with applicable state entities
- Review of organizational charts and documents; preparation of resolutions and written consents
- Review of contracts and prepare critical date lists
- Draft/review of title objection letters and responses to same
- Review of surveys
- Other duties as assigned
