What are the responsibilities and job description for the Receptionist / Office Administrator position at CFD Research Corporation?
The Administrative Operations position will be responsible for reception, security, and facilities at the CFD Research business office located in Dayton, OH and consisting of 20-25 employees. This position will work approximately 40 hours per week.
Primary reception responsibilities include supporting front desk tasks such as greeting clients, partners, and vendors. The position is also responsible for receiving mail, documents, packages, courier deliveries, and distribution of those items. As the initial point of contact for visitors and calls, candidate will be required to maintain a professional demeanor, follow administrative processes, and handle various situations in a professional manner. In addition to the front desk duties, this position will provide administrative support for multiple business operations areas. The successful candidate for this role will have a can-do attitude and look for opportunities to help staff when needed. The position will also support various company activities including corporate and client meetings. This support could be conference room set up, coordinating food orders, tear down and clean up, and many other diverse tasks that may be required in support of organizational objectives.
Security responsibilities include support for both physical and personnel security. The position serves as the primary contact with our alarm company to ensure the system is operable at all times. The Administrative Operations also serves as the Assistant Facility Security Officer (FSO) for CFD's Dayton location. Primary duties include coordinating Visit Requests, setting up classified discussion, and supporting clearance investigations. Assistant FSO training will be provided if the selected candidate does not have the required certifications.
Facilities responsibilities include coordinating with the building owner and HVAC, IT, and other service vendors to ensure facility systems are functional, operating properly, and maintained. The position will also coordinate with the corporate safety officer on emergency preparedness and safety drills.
Basic Qualifications:
- High School Diploma
- Experience working in a customer facing role; experience in a similar role is a plus
- Proficient in MS Office, specifically Excel, Word, and Outlook
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail.
- Basic understanding of administrative and clerical procedures and systems
- Candidate must demonstrate strong communication skills in both verbal and written correspondence
- Candidate must be a U.S. Citizen
- Ability to obtain and maintain a security clearance
Preferred Qualifications:
- Experience working with Department of Defense contractors or military
- Experience with security clearances and visit requests, setting up classified discussions and supporting clearance investigations.
Location: This role is based in the Dayton, OH area, and is 100% onsite.
About CFD Research: Since its inception in 1987, CFD Research has delivered innovative technology solutions within the Aerospace & Defense, Biomedical & Life Sciences, Intelligence & Sensing, and Energy & Materials industries. CFD Research has earned multiple national awards for successful application and commercialization of innovative component/system technology prototypes, multi-physics simulation software, multi-disciplinary analyses, and expert support services. Based in Huntsville, Alabama where laboratory facilities and headquarters are located, CFD Research also has office and laboratory facilities in Dayton, Ohio, prototyping test and evaluation facilities in Hollywood, Alabama, and office facilities in Fort Walton Beach, Florida. CFD Research is an ISO9001:AS9100D registered company and is appraised at CMMI Level II for Services. CFD Research is a 100% ESOP (employee-owned company) recognized in Inc. Magazine's Inc5000 as a top growing company for three of last four years. Learn more at www.cfd-research.com
Benefits: CFD Research offers competitive salaries and excellent employee benefits, including an employer matching 401(k) and Employee Stock Ownership Plan (ESOP). CFD Research offers a highly competitive insurance package, including medical, vision, and dental insurance. We offer company paid leave, compensation time, parental leave, long-term disability, accidental death and dismemberment, and life insurance. Performance appraisals occur twice a year and annual pay increases are based upon corporate goals, personal development, performance, and outstanding achievements. In addition, group and individual bonuses are awarded for exceptional performance.
CFD Research is an EO employer - Veterans/Disabled and other protected categories
