Payroll and Expense Reporting Specialist

Who We Are:

Rentals To Go was founded in Norwich, New York in 2000 as a portable toilet business. Today our business includes offices in Texas, Florida, and several branches across Upstate New York. We have done business across the United States and expanded our services to much more than portable toilets to include portable: bunk houses, campers, flushable restroom trailers, laundry facilities, mobile command centers, light towers, refrigeration units, water storage containers, temporary fencing, and generators.

Our mission is to make life better for our customers by providing superior equipment and services and consistently creating the best home away from home experience. As we continue to grow and expand, we remain committed to maintaining a safe work environment for our employees and a family-like culture.

We provide a competitive benefits package that lets you live life the way you intend. We offer so much more than a regular paycheck; our benefits package is chock full of perks such as paid time off, health care opportunities, 401k matching, paid holiday and more.

Job Overview:

Our Payroll and Expense Reporting Specialist works within our Accounting Department collecting employees' payroll information to process and ensure timely and accurate payments are made to employees. They will work closely with employees and serve as a liaison with the Human Resource Department. They'll gather employees' time sheets after each pay period and will verify that their payroll information and work hours are correct. They will quickly learn our payroll system and ensure that all appropriate taxes and withholdings are calculated. They'll review and process employee expense reports to ensure appropriate receipts and approvals are obtained based on Company policy. They will ensure appropriate coding for accurate financial reporting.

They will collaborate closely with employees to gather any important payment information or to answer any of their questions regarding their paychecks or submitted expense reports. If any payroll or expense reporting issues or discrepancies occur, the Payroll and Expense Reporting Specialist must investigate and resolve them. They will create regular reports for management, as needed.

We are looking for someone who has a positive and professional attitude, enjoys problem solving and thrives in a fast pace rewarding environment.

Responsibilities

• Maintaining payroll information by collecting, collating, calculating and entering data
• Updating payroll records by entering new employees and any changes to employee information benefits such as job title changes, exemptions and saving deductions
• Preparing, analyzing and sharing overtime reports with supervisors/managers. Ensuring company policy is followed relating to overtime
• Using our payroll system (Paylocity) to calculate payroll liabilities by determining employee taxes, including federal and state income and social security tax, and calculating employer's payments for social security, unemployment and worker's compensation
• Resolving payroll discrepancies and answering any employee payroll queries
• Maintaining all payroll operations according to company policies and procedures
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
• Reviewing expense reports and ensuring all proper documentation, approval(s) and coding are submitted, accurately and in accordance with our Company policies
• Coordinating with Paylocity to issue W-2 forms to employees
• Booking Company travel and reservations through Concur (our Expense Reporting and Travel Platform)
• Utilize Concur to scan receipts, verify expense details, and accurately complete employee expense reports.
• Other duties, as assigned

Skills:

• Strong computer skills such as typing, system and software knowledge
• Ability to learn new systems quickly
• Knowledge of wage withholding orders
• Accurate data entry skills with great attention to detail
• Excellent communication skills, both verbal and written, to communicate with employees regarding their issues and concerns
• Good client service skills
• Being an effective team player
• Sound decision-making skills
• Ability to multitask in a stressful environment with specific deadlines
• Ability to work independently in a time-sensitive environment
• Confidentiality and respect for the privacy of employee records

Benefits

• Competitive salary commensurate with experience.
• Health, dental, and vision insurance options.
• Retirement savings plan with employer match.
• Paid time off and holidays.
• Opportunities for professional development and advancement within the company.
• A positive work environment with a supportive team culture.

Job Type: Full-Time (Monday – Friday)

Qualifications:

• Preferred candidates will have a bachelor's degree in accounting or a similar field and 1-3 years of relevant professional experience.
• Experience with Paylocity payroll system and Certified Payroll Professional (CPP) or a Fundamental Payroll Certification (PFC) designations a plus.

Work Location: This position will be based at our headquarters in Norwich, NY and is not a remote position.