What are the responsibilities and job description for the Administrative Officer position at CGI Group, Inc.?
Position Description:
CGI Federal is looking for an Administrative Officer for the Tucson Passport Center travel document production facility.
This position is located in Tucson, AZ.
Your future duties and responsibilities:
Under the direction of the CGI Federal Book Personalization Operations Manager, manages the financial and administrative elements of the contract for the US Dpartement of State located at the Tucson Book Personalization Facility (BPF). The Administrative Officer supervises the administrative staff supporting both contractor and client needs. The Administrative officer
- Ensures smooth and efficient administrative functions using Microsoft Office Suite, client travel and timekeeping programs and other relevant office software
- Maintains expense oversight of the contract by ensuring accurate expense forcasting, funding and payment approvals
- Controls labor and non-labor project funding using corporate Procurement methodologies and systems
- Ensures adequate office supply resources and other supply levels as required
- Partners with corporate and subcontractor recruiters for talent requisitions and acquisitions to fill required labor categories
- Manages the BPF new hire onboarding program
- Supports the management team by preparing reports, analyzing trends and crafting policy recommendations.
- Communicates with various internal and external departments to ensure continuous client support
- Manages the client and contractor temporary visitor access and contractor clearance requests
- Tuned in to all facility maintenance services and facility building projects
- Coordinates activities with all other sections of the facility to obtain information and facilitate administration
Required qualifications to be successful in this role:
Associates degree from an accredited university or college, such as a degree in Accounting or Business Administration and a minimum of three (3) years progressive supervisory experience, with two (2) years as office manager and/or accounts receivable/payable supervisor. Additional requirements include:
Ability to successfully complete the CGI Background Investigation to include;
- Possession of an active interim SECRET security clearance is required to begin employment and a final SECRET determination to continue employment; US Citizenship is required.
- Strong organizational and time management skills
- Detail oriented and able to multitask and prioritize tasks effectively
- Exercise discretion and ability to handle and protect confidential information
- Four (4) year college degree in Business Administration or related field.
- Experience administering Government contracts
- Familiar with Deltek Costpoint
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $51,400.00 - $121,900.00.
CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
Competitive compensation
Comprehensive insurance options
Matching contributions through the 401(k) plan and the share purchase plan
Paid time off for vacation, holidays, and sick time
Paid parental leave
Learning opportunities and tuition assistance
Wellness and Well-being programs
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Skills:
- Conflict Resolution
- English
- Leadership
What you can expect from us:
Together, as owners, lets turn meaningful insights into action.
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, youll reach your full potential because
You are invited to be an owner from day 1 as we work together to bring our Dream to life. Thats why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our companys strategy and direction.
Your work creates value. Youll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
Youll shape your career by joining a company built to grow and last. Youll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our teamone of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.
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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGIs legal duty to furnish information.
