What are the responsibilities and job description for the Executive & Administrative Coordinator position at Chadsworth Incorporated?
Location: Wilmington, NC
Industry: Architectural Design & Construction
About Us
We are a nationally recognized leader in the architectural design and construction industry, working with architects, builders, designers, and homeowners to deliver high-quality, innovative solutions. We pride ourselves on excellence, professionalism, and outstanding customer service.
Position Overview
We are seeking a highly organized, proactive, and tech-savvy Executive & Administrative Coordinator to serve as the central point of communication and support for three key executives:
- CEO (operates remotely, requires scheduling and administrative support)
- Senior Vice President of Operations (based in-office)
- Vice President of Sales (based in-office)
This individual will be the first point of contact for the company, answering phone calls and ensuring a professional and polished company image. They must possess exceptional multitasking skills, thrive under high-pressure situations, and demonstrate outstanding organizational abilities.
Key Responsibilities
- Serve as the executive assistant to the CEO, managing scheduling, calendar coordination, and communications.
- Provide administrative support to the Senior VP of Operations and VP of Sales.
- Be the first person to answer the phone, ensuring a professional and welcoming first impression.
- Act as the primary liaison between executives, clients, and internal teams.
- Manage the company’s social media presence, ensuring professional and engaging content.
- Handle purchase orders, tracking and processing them efficiently.
- Maintain exceptional customer service, interacting professionally with high-level clients, architects, builders, and designers.
- Assist with office management duties, including scheduling meetings, coordinating travel, and handling correspondence.
- Run errands as needed, including post office runs and stocking supplies.
- Work effectively in a high-pressure environment, prioritizing multiple tasks with efficiency and accuracy.
- Maintain confidentiality and professionalism while handling sensitive information.
Required Skills & Qualifications
- Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook.
- QuickBooks experience is a plus.
- Exceptional organizational and multitasking abilities.
- Outstanding time management skills with the ability to handle multiple priorities.
- Professional and polished phone etiquette as the company’s first point of contact.
- Experience managing social media platforms for a company or brand.
- Strong customer service and communication skills, both written and verbal.
- Ability to work independently while also being a team player.
- Prior experience in executive support, office management, or administrative roles.
- Reliable transportation and a valid driver’s license are required.
- Experience in the architectural, design, or construction industry is a plus but not required.
Why Join Us?
- Be part of a prestigious, nationally recognized industry leader.
- Work in a high-energy, professional environment.
- Play a critical role in shaping the company’s first impression and executive support.
- Opportunities for growth and professional development.
Application Process
Interested candidates should submit:
✔ A resume detailing their relevant experience.
✔ A brief cover letter explaining their qualifications.
✔ A list of professional job references (at least three).
To Apply: Please send your application materials to Management@columns.com