What are the responsibilities and job description for the Executive Administrative Assistant position at Marathon Specialty Finance?
Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support our team. This role is essential in ensuring smooth operations and effective communication within the organization. The ideal candidate will possess strong administrative skills, be detail-oriented, and have the ability to manage multiple tasks efficiently in a fast-paced environment.
Duties
- Provide comprehensive administrative support to the company, including answering the phones and transferring calls.
- Mainstain organized electronic and paper filing systems to ensure effiient access to information.
- Provide support for financial transactions and making deposits as needed
- Process incoming mail and distribute accordingly.
- Exhibit excellent phone etiquette when interacting with clients, vendors, and team members.
- Provide exceptional customer service by addressing inquiries and resolving issues promptly.
- Colaborate with team members to enhance workflow and improve office efficiency.
Skills
- High school diploma and prior experience in administrative roles a must.
- Prior experience on a phone system a must.
- Must be able to articulate on the phone and in an office setting.
- Proficient in administrative tasks with a solid understanding of office procedures.
- High level of computer literacy, including proficiency in Microsoft Office Suite and other relevant software.
- Excellent phone etiquette and communication skills to interact effectively with dealers, customers and other team memebers.
- Ability to type efficiently with a high degree of accuracy for data entry tasks.
- Experience with QuickBooks or similar accounting software is a plus.
- Strong customer service orientation with the ability to handle inquiries professionally.
- Strong organizational skills and attention to detail
- Abilty to multitask in a fast pace environment.
- Ability to work independantly and as part of a team, demonstrating flexibilty and problem-solving skills.
We invite qualified candidates who are eager to contribute to our team to apply for this exciting opportunity as an Executive Administrative Assistant.
Job Type: Full-time
Pay: From $47,500.00 per year
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $47,500