School Registrar

Challenger Middle School 02/24/2025 07/15/2025 School Registrar coordinates and directs registration activities, including the compilation and analysis of registration data for administrative use; maintains accurate, secure individual student records and official transcripts, and with authorization, provides complete records to colleges, universities, parents, and employers.

• Reports consistently for work as scheduled
• Performs other duties as assigned
• Attains proficient or higher evaluations on established Performance Standards
• Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to building, determines their needs, and provides information or directions
• Assists students as needed
• Composes, performs, and types routine correspondence and reports and updates lists
• Coordinates and processes student transcript requests for both active and inactive students
• Develops and implements office procedures and methods to ensure the efficiency of operations
• Develops and maintains required reports
• Ensures the accurate registration of all students and the dissemination of student records to receiving schools
• Files and sorts a variety of documents including sensitive and confidential information
• Interprets and explains district rules, regulations, and procedures to the public
• Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.
• Maintains various databases, reports, and office filing systems
• Performs a variety of duties using various types of office equipment
• Performs routine typing activities related to departmental functions
• Prepares and processes reports which require research, computation, and compilation
• Processes and inputs data for student registration
• Processes information, paperwork, and files and routes them accordingly
• Provides assistance to other office staff
• Researches, compiles, and dispenses information to citizens, businesses, the district, and other agencies
• Tracks and verifies student information for out-of-district programs
• Verifies authenticity of documents to establish residential eligibility of a student

• Ability to accomplish many tasks simultaneously
• Ability to create, access, input, and retrieve information in various software systems
• Ability to establish and maintain effective working relationships with supervisors, coworkers, administrators, departments, and the general public
• Ability to follow oral and written instructions
• Ability to greet and interact with the public in a courteous and professional manner
• Ability to maintain confidentiality
• Ability to operate standard office equipment, performing a wide range of tasks
• Demonstrates discernment, excellence, honesty, integrity, patience, perseverance, respect, responsibility, and trustworthiness
• Detail-oriented
• Energetic, creative, innovative, flexible
• Excellent cooperative, collaborative, and problem-solving skills
• Familiarity with Human Resources policies and procedures
• Knowledge of basic office methods and procedures, to include appropriate telephone etiquette
• Knowledge of record keeping and filing techniques
• Knowledge of technology and related software utilized within the Human Resources department
• Knowledge of, and demonstrated successful experience in, human relations and communications
• Strong organizational, interpersonal, written, listening, and verbal communication skills
• Strong spelling, punctuation, and grammar skills
• Thorough knowledge of basic office methods and procedures, to include appropriate telephone etiquette, spelling, punctuation, and grammar

• The noise level in the work environment may alternate among quiet, moderate, and loud.
• The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.
• The incumbent is required to work scheduled school/work hours and/or days.
• The incumbent may be required to work extended school/work hours and/or days as directed.
• Work is generally performed within a standard office environment.

• Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
• Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

High school graduate -high school diploma or equivalent $22.46-23.58 40 8.0 hour(s) per day 210 days M-F Full-time - Regular United States of America (Non-Exempt) seth.burney@asd20.org