What are the responsibilities and job description for the Office Administrator position at Chamberlain Group?
Office Administrator
Location : Irvine
Are you a highly organized, detail-oriented administrative professional who thrives on ensuring operational excellence? Would you enjoy a role that combines oversight, administrative responsibilities, and strategic execution across multiple business functions?
Our client, Chamberlain Group, has an incredible opportunity for you to join them as an Office Administrator
In this key role, you’ll oversee and support a wide range of functions, including office operations, business systems and technology, facilities management, marketing, and training. You’ll ensure our team and facilities operate efficiently while fostering a culture of leadership, collaboration, and service excellence.
Why Join Chamberlain Group?
For over 40 years, Chamberlain Group has specialized in providing customized wealth management strategies to ultra-affluent clients with net worths ranging from $50 million to $5 billion. We are stewards of our clients’ legacies, offering expertise in estate and succession planning, life insurance, executive benefits, non-qualified plans, and investment advisory services.
As a firm recognized as one of Orange County’s Best Places to Work , we pride ourselves on our exceptional culture, focus on meaningful client relationships, and a commitment to our team’s professional and personal growth.
The Opportunity : Office Oversight
- Manage day-to-day office operations, including corporate services, facilities, and business systems.
- Oversee office vendors and contractors (parking, property management, printing services, etc.).
- Ensure meeting rooms are always "stage ready" with updated supplies and technology setups.
- Review and approve vendor invoices for services and equipment.
- Support employee onboarding with building logistics, training, and technology setup.
Technology & Facilities Management
Marketing & Communications
Training & Development
Event Planning
Qualifications & Experience :
BA / BS in Business or related field required. MBA preferred.
5 years in business / office administration. Financial services experience is a plus.
Why Join Chamberlain Group?
Be at the core of our operations, ensuring smooth processes and driving corporate success.
Enjoy a role that spans office management, marketing, training, and technology innovation.
Work with a dynamic team dedicated to delivering platinum-level service both internally and externally.
Play a key role in shaping the structural and cultural growth of the organization.
If you’re ready to make a significant impact in a fast-paced, dynamic environment, we’d love to hear from you!
Apply today to join Chamberlain Group as our Office Administrator and help us continue delivering excellence at every level.
OneDigital is an equal opportunity employer and values diversity in the workplace.
