What are the responsibilities and job description for the Office Administrator position at Vivian Vazquez?
We are seeking an organized and proactive Office Administrator to join our team at the corporate office in Irvine, CA. This role provides support to our entire organization, assisting with front desk duties, event planning, special projects, and general administrative tasks. If you thrive in a fast-paced environment and enjoy working with a dynamic team, this is the perfect opportunity!
What you get to do:
- Answer and screen incoming calls, greet clients, and provide excellent customer service
- Manage office organization, including stocking the kitchen and maintaining the conference rooms
- Coordinate travel arrangements and manage building access (e.g., access cards)
- Work with vendors, placing orders, and maintaining supplier relationships
- Assist the HR and Finance departments with various tasks (HR knowledge is a plus, but not required)
- Support special projects and events planning for different regions/offices across the USA
What we are looking for:
- Proficient in Microsoft Office and Outlook
- Strong verbal communication and organizational skills
- Previous administrative support experience requiered
- Adaptability and ability to work well in a team environment
- A desire to learn more about HR or experience with HR is a plus
- Business development (BD) experience is desired but not required
Why Join Us?
- Be the face of the company and the first point of contact for clients
- Work in a supportive, team-oriented environment
- Flexible work hours with potential for growth
Start Date: As soon as possible.
If you're ready to make an impact and support a growing organization, apply today
Job Type: Full-time
Pay: $21.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 2 years (Preferred)
- Human resources: 1 year (Preferred)
Work Location: In person
Salary : $21 - $25