What are the responsibilities and job description for the School Bookkeeper - 12 Month Position position at Chambers Co?
CHAMBERS COUNTY BOARD OF EDUCATION
SCHOOL BOOKKEEPER
QUALIFICATIONS:
- High School diploma
- Graduation from technical school with a diploma in Business Education or Accounting
- Must meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457
- Such alternatives to the above qualifications as the Board may require.
FLSA STATUS: Non-exempt
REPORTS TO: Principal, Chief School Financial Officer
SUPERVISES: office assistants
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Comprehensive knowledge of double entry accounting and bookkeeping systems, payroll and accounts payable procedures.
- Demonstrated ability to work independently, make policy interpretations and supervise office assistants or clerical workers as assigned.
- Ability and skills to operate computers.
- Good knowledge of computer programs including spreadsheets, databases, word processing, and/or ledgers.
- Ability to communicate clearly with the public and employees.
- Ability to work well with others.
- Ability to work effectively under minimum supervision and to follow instructions.
- Ability to be confidential.
- Ability to organize and maintain accurate records.
- Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.
JOB GOAL:
To enhance the administration of the school’s business affairs by performing the bookkeeping functions needed for budgetary control, revenue, distribution of expenditures, general ledger, accounts payable and accounts receivable.
PERFORMANCE RESPONSIBILITIES:
- Maintains a complete and systematic set of records of all financial transactions of school funds.
- Records details of school system financial transactions.
- Prepares financial statements, income statements, and cost reports to reflect financial condition of the school.
- Traces errors and records adjustments to correct charges or credits posted to accounts.
- Reconciles statements and accounts as directed.
- Maintains inventory records for all funds.
- Posts each accounts receivable invoice and deposits of general fund to accounts receivable ledger and to appropriation ledger; sends statements monthly for outstanding accounts receivable.
- Maintains confidentiality regarding school/workplace matters.
- Models and maintains high ethical standards.
- Demonstrates initiative in the performance of assigned responsibilities.
- Maintains expertise in assigned area to fulfill project goals and objectives.
- Participates successfully in the training programs offered to increase skill and proficiency related to assignment.
- Keeps supervisor informed of potential problems or unusual events.
- Responds to inquiries and concerns in a timely manner.
- Serves on school/system committees as required or appropriate.
- Exhibits interpersonal skills to work as an effective team member.
- Demonstrates support for the school system and its goals and priorities.
- Demonstrates initiative in identifying potential problems or opportunities for improvement.
- Prepares all required reports and maintains all appropriate records.
- Performs various related office duties as assigned.
- Follows attendance, punctuality and proper dress rules.
TERMS OF EMPLOYMENT:
The terms of employment shall be in accordance with provisions of the Board's salary schedule.
EVALUATION:
Performance of this job will be evaluated annually in accordance with provisions of the Board’s evaluation program for classified personnel.
