Library Circulation Assistant

CHAMINADE UNIVERSITY OF HONOLULU

MISSION STATEMENT

Chaminade University offers its students an education in a collaborative learning environment that prepares them for life, service and successful careers. Guided by its Catholic, Marianist and liberal arts educational traditions, Chaminade encourages the development of moral character, personal competencies, and a commitment to build a just and peaceful society. The University offers both the civic and church communities of the Pacific region its academic and intellectual resources in the pursuit of common aims.

1. Position Information

Title: Library Circulation Assistant

Department: Library

Non Exempt

Part Time

1. Position Summary

Responsible, under the Circulation Supervisor, for the performance of duties and services provided by the circulation unit: Circulation Records, Bibliographic Records, Stacks Maintenance, Equipment Maintenance, Interlibrary Loan, Reserves, and Reference as described below. 

1. Duties and Responsibilities

Essential Functions

• Circulation services. Provides circulation services for the entire collection.
• Copy cataloging. Downloads bibliographic records from OCLC or other source and to make available for use in the integrated library system.
• Bibliographic record creation. Creates, maintains and converts bibliographic and other library records for use in circulation and serials.
• Stack supervision. Monitors condition of library stacks, equipment and supplies as necessary.
• Computer and equipment maintenance. Troubleshoots equipment problems and hardware and software problems of computers. Performs basic maintenance.
• Ready reference. Provides ready reference to patrons, refers more complex questions to librarians.
• Cashiering. Collects and reconciles library fines and fees.
• Supervision. Trains and supervises student workers.

Secondary Functions

• Performs basic office duties such as filing, word processing, and answering phones.
• Documents procedures and guidelines based on practices and policies.
• Maintains and reports statistical information on circulation.
• Performs other duties as assigned.

          Hours

• 25 hours per week, year round.  Hours are flexible to include nights and weekends.
• Flexible schedule to keep the library operational, including nights and weekends.
• Must be able to adjust hours when necessary.

1. Disclaimer

This list of responsibilities is not exhaustive. Details relating to both essential and non-essential functions of the job are not precise and are only an approximation, which can vary on a day-to-day basis and are subject to change on an as-needed basis and/or in the sole discretion of supervisory management.

1. Education and Experience

General. 

Knowledge of the interrelatedness of various library operations and the principles and practices of supervision.  Punctuality, reliability, flexibility and proper professional decorum. Pleasing personality, ability to deal comfortably with a wide range of people.  Strong public service commitment

Minimum education.  

High school diploma.  Bachelor’s degree or higher preferred.

Minimum experience.   

Experience in a library performing library support activities in public service, circulation, stacks and building maintenance.  

Technical skills.  

Mastery of an integrated library system to perform a variety of circulation functions.   Ability to use a computer, typewriter, adding machine, audiovisual equipment, photocopier and microform machine to perform daily tasks of the position.

1. Required Knowledge, Skills & Abilities 

• Strong communication and interpersonal skills with the ability to interact and work with individuals at all levels of the university.
• Proficiency in Microsoft Office Suite or related software.
• Organized with meticulous attention to detail.
• Excellent project management skills and ability to prioritize work and resources.
• Ability to meet deadlines.
• Attention to detail with a focus on thoroughness and quality.
• High integrity and ethical standards.
• Strong public service commitment.

1. Physical Requirements

Duties involve light work in an office and community setting and requires a minimum of physical effort with intermittent sitting, standing, climbing stairs, and walking inclines. Must be able to lift 20 pounds, walk the campus with ease, and have excellent motor skills.  Must have finger dexterity. Must be able to communicate information and ideas so that others will understand.

1. Other Requirements

• This is a part time, nonexempt position. Twenty-five hours per week will be the general rule. However, depending on the project cycles and workflow demands of the department, additional hours or workday schedule changes may be occasionally required.  Must be willing and able to work nights and weekends and a varying schedule.
• Observes all safety and health regulations and works in accordance with safe work procedures and policies of the University. Reports unsafe acts/conditions and injuries in a timely and proper manner. 

1. Marianist Identity/Native Hawaiian & Pacific Island Serving

An expressed willingness to respect and support the Catholic and Marianist identity of Chaminade University of Honolulu and to perform all duties in a manner consistent with Marianist educational values and mission of the University.  Understanding of and respect for the University’s designation as an institution that serves students of Native Hawaiian and Pacific Island ancestry.