Registrar

Ombudsman Educational Services, a growing, dynamic organization with a social mission to offer hope, is seeking a Registrar to join our award-winning team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction!

If you thrive in a fast-paced, goal-oriented, outcome-driven environment, seek a career with genuine purpose, and possess a problem-solving mindset, a sense of humor, and a stellar work ethic — We Should Talk! 📲

As the Registrar you will be responsible for managing entry, acquisition, and maintenance of educational data, including attendance, enrollment, and census information while ensuring the accuracy and integrity of all data recorded.  Key responsibilities include training and supporting new and existing employees on the student information system, maintaining and monitoring health and immunization records, and preparing data for state reporting.

This position operates under the direction of the Regional Vice President (RVP) of Operations or an assigned administrator and plays a vital role in the regional team by supporting data accuracy and compliance. The Registrar upholds strict confidentiality and integrity standards while contributing to companywide initiatives as an active and collaborative member of the Ombudsman team.

‖ Responsibilities Include:

• Reviewing student data for accuracy and resolving discrepancies related to demographics, enrollment, withdrawals, and attendance.
• Generating custom reports within required timeframes to support decision-making and compliance.
• Operating in accordance with company data management techniques, privacy laws, and procedures while upholding organizational goals and outcomes.
• Maintaining accurate immunization and health records and preparing data for submission in compliance with state reporting deadlines.
• Escalating concerns related to student records, data integrity, or compliance to the Operations Manager, assigned administrator, or immediate supervisor.
• Verifying authenticity of record requests and enrollment verifications while responding to inquiries from schools, colleges, employers, and authorized agencies in accordance with Record Release Procedures.
• Identifying data entry and filing challenges, assessing end-user training needs, and implementing practical solutions to maintain data integrity.
• Providing training, support, and guidance to end users on internal systems, data entry accuracy, and report generation.
• Completing audits of electronic filing systems, including but not limited to sign-in sheets, enrollment documents, and other critical records.
• Serving as the primary point of contact for managing district systems within assigned region(s).
• Participating in the annual assurance process to ensure compliance and data accuracy.
• Maintaining positive and collaborative relationships with staff, administration, parents, and district partners.
• Performing additional duties and projects as assigned to support operational and compliance objectives.
  

‖ Qualifications Required:

• High school diploma or equivalent with passage of basic skills test.
• Associates degree or higher in a relevant field of study preferred.
• Minimum 1yr of prior experience working in an administrative or clerical position; or equivalent combination of education, training and experience.
• Prior experience working in an education program setting preferred.
• Highly knowledgeable in program management and/or development and working with databases/spreadsheets.
• Proficient in writing detailed reports, business correspondence, procedure manuals, research abstracts and articles.
• Advanced oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision-making ability.
• Ability to effectively present information and respond to questions from groups of staff members, students, parents, customers, and the public.
• Highly skilled in training, coaching, administrative support, and/or technical support functions.
• Well-versed in the use of relevant technology including experience with computers, Microsoft Office Suite, database entry and basic office equipment.

Ombudsman Educational Services is a division of ChanceLight Behavioral Health, Therapy, & Education, the nation’s leading provider of alternative and special education programs for children and young adults.  For more than 45 years, and in partnership with over 235 school districts nationwide, we have helped change the direction of more than 240,000 student lives! 

💻 Learn more about our history, our mission and the program services we provide by visiting the link below:

• https://bit.ly/m/WorkWithPurpose

At ChanceLight we believe in providing more than just a job, as a member of our team you'll receive the opportunity to make meaningful impacts, the support needed to achieve success, and all the tools essential to reaching your personal & professional fulfillment!  Your path to a truly rewarding career starts here – where growth, empowerment, and collaboration define our culture; and every day is a Chance to transform lives through education!

‖ Perks and Benefits Include:

• Comprehensive Medical, Dental and Vision Plans
• FREE Telehealth and Virtual Counseling Sessions
• FREE Health Advocacy Services and 24/7 Nurse Line
• Company Paid Life & Disability Insurance
• Company Paid Employee Assistance Program
• Flexible Spending and Health Savings Accounts
• Personal Protection Insurance Plans
• Cigna Healthy Pregnancies, Healthy Babies Program
• Legal Services Insurance 
• Pet Health Insurance
• Accrual-based Paid Time Off 
• School Hours and Paid Holiday Schedule
• Extensive Personal and Life Event Paid Leave Policy
• 401k Retirement Saving Plan
• Perks at Work Employee Discount Program
• Opportunities for Growth & Development
• And So Much More!

If you're ready to start making lasting impacts on the lives of students and contribute to the creation of a brighter future — This Is Your Chance!

Join us and together, we can empower students to overcome challenges, build confidence and unlock their full potential!

Careers, With ChanceLight 💙 Work. With Purpose.

^{Copyright © 2024 ChanceLight Behavioral Health, Therapy, & Education, a ChanceLight® company  *Benefit plans and eligibility requirements may vary based on role and employment status.} 

Salary : $20 - $25