Administrative Assistant

Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant (Admin III) to support the smooth operation of our office. The ideal candidate will perform essential support functions, including administrative research, document management, technical editing, workflow tracking, and coordination of office activities. This role requires proficiency in various software tools, strong communication skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

• Perform administrative research and assist in the preparation of reports and documents.
• Manage and maintain document organization and ensure proper filing of critical information.
• Edit and proofread technical documents for clarity, grammar, and adherence to standards.
• Track workflows and coordinate office activities to ensure timely completion of tasks.
• Provide general office support, including scheduling meetings, managing calendars, and answering inquiries.
• Utilize various software tools (e.g., Microsoft Office Suite) to enhance communication and mission support.
• Collaborate with team members and leadership to facilitate office operations and support ongoing projects.

Qualifications:

• Minimum of 6 years of relevant experience in an administrative support role.
• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite and other standard office software tools.
• Strong organizational skills and keen attention to detail.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Additional Requirements:

• Strong time management skills and the ability to adapt to changing priorities.
• Demonstrated ability to handle confidential and sensitive information with discretion.