What are the responsibilities and job description for the ADMINISTRATIVE COORDINATOR position at Channel Islands YMCA?
Job Details
Description
BENEFITS THAT BENEFIT YOU
- FREE Family Gym Membership and Program Discounts
- FREE Medical HMO Plans Available, Long-term Disability, Employee Assistance Programs, Basic Life Insurance
- Affordable Medical PPO Option
- Education Assistance Program Up To $1,500 per year
- YMCA Retirement Fund
- Paid Time Off, Sick Leave, and Holidays
- Flexible Schedule
Our Commitment to Belonging
At the Channel Islands YMCA, we are committed to building bridges within our communities. We aspire to create spaces, experiences, and a culture where all people belong and feel connected.
What does an Administrative Coordinator do?
The Administrative Coordinator provides the management staff with operational and administrative support. The position coordinates all administrative support for the branch or program, completes reporting and evaluates data, supports volunteers and fund development, organizing meetings and coordinating events with internal and external constituents. The Administrative Coordinator coordinates confidential and sensitive issues that require a high degree of discretion and tact to complete the day-to-day tasks necessary to facilitate program operations.
- Develop, coordinate, and maintain office and administrative systems to maintain effective daily operations
- Manage the business functions of the organization including supervision of bookkeeping, assistance with accounting activities, processing invoices for payment and reconciliation of monthly financial statements, membership financials, billing, and tracking
- Maintain membership and program database and generate monthly reports as needed. Prepare and ensure all bank deposits are processed in a timely manner
- Process, record, and acknowledge all donations made to the organization
- Assist management team with major business initiatives, as needed
- Assist the Supervisor in preparing annual budget to include monitoring expenditures, creating monthly reports, handling record-keeping tasks, and training staff on budgeting process and procedures
- Provide assistance and support to Supervisor by performing highly confidential clerical and administrative support activities such as composing confidential correspondence, e-mails, letters, phone calls, and maintaining confidential files
- Establish, update, and maintain manual and automated filing systems for confidential and administrative files to update and track information using paper files and electronic files
- Coordinate and schedule meetings for the Supervisor and prepare necessary support information for such meetings. Develop and maintain accurate meeting minutes and agendas for all meetings
Qualifications
- Must be at least 18 years old
- High School Diploma or equivalent
- Associate’s Degree preferred; related work experience may offset degree requirement
- 1-year related work experience preferred
- Complete required certifications within 30 days of hire
- Complete all required Branch and Position specific trainings as required within two weeks of hire
- Ability to obtain a criminal record clearance
Salary : $1,500
