Administrative Assistant

Charisma Event Productions, an event production company based in American Fork, Utah, is seeking an enthusiastic, proactive, and versatile administrative assistant to join our team. This role offers a unique blend of office-based business management and on-site event execution, providing an excellent opportunity for someone looking to start their career in the event industry.

We are a dynamic and growing audio visual company based out of American Fork, Utah and are dedicated to delivering high-quality audio visual solutions to a diverse range of clients. As a small team, we pride ourselves on our innovative approach and our ability to provide personalized services that meet the unique needs of each client. To support our continued growth and enhance our operations, we are seeking a highly motivated and versatile Executive Assistant to join our team.

Position Overview: As administrative assistant you will have your hands in all different aspects of the business. Your primary goal is to ensure the business is running in a smooth and efficient manner. You’ll be coordinating with each team member to ensur

Administrative

The successful candidate will play a crucial role in day-to-day operations to ensure smooth business functioning:

• Assist in maintaining financial records and processing invoices
• Coordinate with vendors and suppliers
• Handle customer inquiries and maintain client databases
• Develop and complete projects to propel the business forward
• Assist CEO with completing various tasks
• Assist in developing and implementing business processes to improve efficiency
• Take on additional responsibilities as the company grows

Marketing

Lead our marketing efforts to enhance brand visibility and attract new clients:

• Collaborate with our website developer to update and maintain our online presence
• Develop engaging marketing materials using Canva
• Create and post blogs on website
• Implement and manage email marketing campaigns to stay connected with clients and prospects
• Track marketing metrics and prepare reports on campaign performance
• Collect and deliver content to video editors to create
• Attend networking events and create strategic partnerships
• Take on additional responsibilities as the company grows

Event Coordination

While business management and marketing will take a majority of your time, assisting with on-site events is vital.

• Manage a small portfolio of clients, serving as their primary point of contact
• Assist in event planning, including timeline creation, vendor coordination, and budget management as needed
• Be present on-site during certain events to ensure customer satisfaction
• Conduct post-event evaluations and prepare reports for the team

Qualifications

• Bachelor's degree in related field or 2-5 years of related experience
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Google Suite and familiarity with Canva
• Ability to work flexible hours, including some evenings and weekends for event execution
• Valid driver's license and reliable transportation

If your attention to detail is off the chart and your passionate about seeing projects through to completing, and you're intrigued by the event industry, have a keen eye for detail, and thrive in a dynamic work environment, we want to hear from you!

What you can Expect:

• Flexible working hours
• Be part of a company that values your voice and encourages innovative thinking. Enjoy opportunities for skill development and career advancement.
• Location & Travel: MUST be located in Utah. Warehouse based in American Fork Utah, with the ability to travel for events as needed. This is a hybrid position with a mix of remote, office, and on-site event work. We work from home a majority of the days.

Join our team and help us create unforgettable experiences for our clients!

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: Hybrid remote in American Fork, UT 84003

Salary : $40,000 - $50,000