Administrative Assistant

Full-Time

Kirksville, MO

At Chariton Valley Association (CVA), a proud partner of Center for Human Services, we EMPOWER people with disabilities to achieve their highest level of independence through high-quality, and diverse support services. Chariton Valley is a non-profit organization established by family members and parents of children with disabilities. We provide superior supports in a loving environment.

POSITION SUMMARY:
The Administrative Assistant supports the mission of the Center for Human Services by performing secretarial duties to aid the Director of Community Living – North and the Director of Family and Community Supports through a broad range of administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide overall administrative support by overseeing various daily office operations such as;
  • Scheduling meetings and setting up appointments, conferences, and events,
  • Handling general written communications such as incoming and outgoing mail and emails, typing, proofreading, and editing general correspondence such as memos, charts, tables, and graphs to ensure accuracy and clarity of information presented.
  • Attending staff meetings, preparing meeting agendas and taking meeting minutes, as requested.
  • Greeting and assisting office visitors.
  • Answering phones and routing calls to the appropriate recipient.
  • Utilizing wide variety of standard office machines in daily work to include copier/fax machine, printer, multi-line telephone, shredder, laminator, projector, and scanner
• Create and maintain a highly organized professional environment by:
  • Filing and managing physical and electronic records in organizational databases and/or software applications to current standards,
  • Maintaining and ensuring accuracy of spreadsheets and systems used to monitor case assignments, staff training, Individual Support Plan (ISP) verifications, and service provision.
  • Collaborating or working independently on special projects, if needed.
• Maintains compliance as needed by:
  • Maintaining knowledge of the agency and departmental policies and procedures.
  • Presenting a positive attitude and demeanor when working with co-workers, administrative staff, supervisors, and/or other agencies.
  • Accepting and willingly carrying out special assignments or duties, when requested.
  • Completing training as required and seeking training opportunities for applications specific to the business needs of the organization.
  • Support Covid-19 prevention measures through entry procedures, and the sanitization of public areas before and after use as appropriate per Covid-19 company procedure.
  • Maintaining confidentiality while working with sensitive information.
  • Promoting safety to make CHS a safe place in which to work.
  • Ensuring all Host Home Providers have an annual FCSR completed, and that relief staff have one completed every other year.
• Support the Host home staff and FCS Program management, as requested
  • Emailing potential new Host Home providers application and follow up with required training and certifications.

QUALIFICATIONS:
REQUIRED EDUCATION and EXPERIENCE

• Associates degree (AA or AAS) in related field plus one year of related work experience or combination of education and experience to equal three years

PREFERRED EDUCATION and EXPERIENCE

• Personal or professional experience working with individuals with developmental disabilities.

SKILLS AND ABILITIES:

• Ability to prioritize
• Ability to type 60 WPM
• Ability to work independently
• Accurate listening
• Ensure confidentiality of information
• Proficient with Microsoft Office 365 or related software
• Strong Professional and courteous business communication skills
• Strong follow up skills
• Strong organizational skills
• Time management skills
• Maintain a sense of urgency

COMPETENCIES:

• Attention to detail
• Initiative/self-starter
• Meeting Standards
• Persistence
• Personal Accountability
• Professionalism
• Proactive Thinking
• Resource Management
• Results Oriented Thinking
• Role awareness

PHYSICAL REQUIREMENTS:

• This position is primarily a sedentary role.
• Must be able to lift, carry, squat, bend, move, push or pull, and sit or stand for long or intermittent periods.
• Must be able to spend extended time viewing a computer screen and typing on a keyboard.

BENEFITS: CHS offers best-in-industry benefits. Click here to view our Benefits guide for more details

SHIFTS: Full-Time (40 hrs. per week) during normal business hours 8am to 5pm.

EEO STATEMENT

Center for Human Services/Chariton Valley Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This statement applies throughout the life cycle of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at 660-826-4401 ext. 553 or 660-665-1111 ask for HR.