What are the responsibilities and job description for the Administrative Assistant and Tax Processor position at Charles A. Ford, CPA PC?
About Us
We are a small but rapidly growing accounting firm located in Greenville. Our concentration is in tax returns, bookkeeping, and financial statement preparation for small businesses and individuals. We are a dog-friendly office, and currently have an office dog.
Job Description
We are looking for a dependable and detail oriented administrative assistant to join our team before the upcoming tax season. An ability to professionally handle sensitive and confidential information within the firm is required.
Office Hours: Monday–Friday, 8:30 AM – 5:00 PM (Closed for lunch from 12:00 PM – 1:00 PM)
We understand that flexibility is important, and we’re open to both part-time and full-time applicants.
Part-Time Option:
If you’re available part-time, we’re particularly interested in candidates who can work during our busy tax season (January through April).
Full-Time Option:
For candidates looking for a full-time role, this position offers consistent hours throughout the year.
Job Responsibilities and Tasks
- Answer calls and make outbound calls to clients
- Assemble completed tax returns for delivery to clients
- Scan, copy, and file documents
- Prepare Payroll and Sales Tax deposits
- Maintain the confidentiality of client information
- Assist accountants and other staff with administrative duties as needed
- Set up client portals for new clients as requested
- Schedule meetings and appointments
Requirements
- Proficiency in Microsoft Office applications (Word, Excel, Outlook)
- Ability to build good working relationships with clients
- Proficiency in professional written correspondence
- Ability to function in a fast-paced environment and meet deadlines
- Communicate clearly within the department and work well with a team
- Excellent customer service skills
- Professional in attitude and appearance
- Positive attitude
- Ability to complete work timely and accurately
- Detail and deadline oriented
- Efficient and well organized
- Reliable and punctual
- This position requires being on your feet for extended periods of time
- Previous experience as a receptionist or administrative assistant (Preferred)
- Seasonal overtime will be required
Please note that we do not offer health insurance.
Job Types: Full-time, Part-time
Pay: $15.00 - $17.00 per hour
Expected hours: 16 – 40 per week
Benefits:
- Life insurance
- Paid time off
Schedule:
- 4 hour shift
- 8 hour shift
Ability to Relocate:
- Greenville, SC 29615: Relocate before starting work (Required)
Work Location: In person
Salary : $15 - $17