Advancement Assistant and Events Coordinator

Charleston Animal Society is Hiring an Advancement & Events Coordinator

Are you passionate about animal welfare and skilled in event planning? Do you thrive in a fast-paced environment where your organizational talents can shine? If so, we'd love for you to join our team!

About the Role

Reporting to the Senior Director of Philanthropy, the Advancement & Events Coordinator plays a key role in managing Charleston Animal Society’s major fundraising events. This position provides direct support in planning, producing, and executing three signature fundraising events, donor salons, Behind-the-Scenes tours, and third-party events. Additionally, the role offers administrative support to the Philanthropy and Marketing teams to ensure seamless event execution aligned with our mission.

The ideal candidate is energetic, detail-oriented, and experienced in event management, with a track record of building vendor relationships, coordinating large-scale fundraising events, and juggling multiple priorities under pressure. Integrity, resilience, and a strong work ethic are essential for success in this role.

Key Responsibilities:

Event Management

• Help plan and execute Applause for Paws Gala, Paws in the Park, and Lifesaver’s Luncheon
• Track event budgets, vendor contracts, invoices, and event logistics
• Oversee silent auctions, including data tracking, item descriptions, and auction software coordination
• Serve as the day-of event coordinator for the Lifesaver’s Luncheon

Third-Party & Community Events

• Work with internal teams to plan community and third-party fundraising events..
• Partner with the marketing team to optimize promotion efforts, update event calendars, and create Facebook events.
• Help facilitate outreach for in-kind donations from community partners.

Administrative & Marketing Support

• Manage RSVPs and logistics for Behind-the-Scenes tours
• Assist with scheduling, note-taking, and reporting for fundraising and marketing meetings
• Conduct donor surveys and manage post-event analysis
• Support marketing initiatives, including RFPs and promotional material procurement
• Ensure proper grant recognition and documentation

What We’re Looking For

• 3-5 years of experience in event planning, fundraising, or marketing
• Associates degree or 4-year college degree highly prefered
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Publisher
• Knowledge of Blackbaud platforms such asTeam Raiser, JustGiving, and other platforms such as Greater Giving, RallyUp
• Adobe Photoshop, and Illustrator is a plus
• Strong attention to detail and ability to multitask in a fast-paced environment
• A passion for animal welfare and the ability to represent Charleston Animal Society professionally
• Pre-employment drug test and background check required

Why Join Us?

Charleston Animal Society is a leader in animal welfare, dedicated to saving lives and making a lasting impact on our community. If you want to combine your passion for events with meaningful work, this is the perfect opportunity!

Job Details

• Job Type: Full-time
• Salary: Up to $40,000 per year

Ready to make a difference? Apply today and be part of something amazing!

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Evenings as needed
• Extended hours
• Weekends as needed

Ability to Commute:

• North Charleston, SC 29406 (Preferred)

Ability to Relocate:

• North Charleston, SC 29406: Relocate before starting work (Required)

Work Location: In person

Salary : $40,000