What are the responsibilities and job description for the Community Services Coordinator - Recreation position at Charlotte County, FL?

Salary : $20.74 - $27.48 Hourly

Location : Charlotte County, FL

Job Type : Full-time

Job Number : 2024-00021

Department : Community Services

Opening Date : 01 / 20 / 2024

Closing Date : Continuous

FLSA : Non-Exempt

Bargaining Unit : NB

General Summary & Essential Responsibilities

Performs supervisory and participatory work in planning, executing, and directing assigned activities, programs and special events. Executes recreation or historical programs, schedules activities, contracts special events and courses, supervises and trains assigned staff, and performs internal office administration functions and fee collection. Work requires an understanding of the interests and characteristics of various age groups and the ability to apply this knowledge in the supervision of and the participation in activities.

ESSENTIAL RESPONSIBILITIES :

Coordinates historical and recreation programs, activities and events : creates, plans and evaluates schedules programs, activities and events; solicits sponsors; purchases, gathers, and sets up supplies and materials; conducts programs and events; and creates and manages facility event calendars / schedules. Maintains existing programs : maintains stock of program materials; and trains volunteers to assist with programming.
Administers all financial aspects of operations including intake of program, registration, facility rental fees; box office and concession monies; preparation of daily cash reports and receipts.
Creates, develops and delivers and evaluates programming with community partners; builds program relationships with area schools, library and County staff, and other organizations; and identifies new opportunities for new programming partners.
Performs public relations duties : makes presentations; conducts interviews; creates and distributes flyers and brochures; writes and distributes press releases; and updates and maintains department website and social media accounts.
Assists in the maintenance of collections and exhibits : develops, fabricates and installs historical exhibits; conducts research; cleans, measures, re-houses and moves collection and exhibit items; and maintains related documentation.
Performs customer service duties : receives and responds to questions from the general public; and provides information and answers question.
Maintains inventory of department supplies and equipment : purchases office, archival and other supplies; and reconciles purchasing card statements.
Assists with monitoring and tracking expenditures to ensure compliance with approved budget.
Attends meetings of and provides updates to advisory boards, committees and other special interest groups.
Performs basic administrative duties including written reports, memorandums, letters, and electronic correspondence, interaction with others, and communication through telephone and meetings.
Provide exceptional customer assistance, problem-solving, and / or complaints by all forms of communication.

Min. Education, Licenses and Certifications

Minimum Education and Experience :

Associates degree in a related field.

Two (2) years of relevant experience specific to the position in either historic preservation, cultural education, physical education recreation, athletics, or related field.

Or an equivalent combination of relevant training, education, and experience.

Licenses and / or Certificates : Must possess and maintain a valid Florida driver's license

Knowledge, Skills and Abilities

Experience in, and ability to plan, organize, and monitor small-scale social and leisure activities, and / or planning, developing, promoting and producing large, profit-making events in a setting that serves an attendance from 1,000 to 10,000, depending upon assignment.

Knowledge of event management including marketing, operations, safety, budget, box-office operations and financial reporting of large venues.

Knowledge of and ability to coordinate multiple events at various planning stages simultaneously.

Supervisory experience in recruiting volunteer seasonal staff and building teamwork to produce large events.

Knowledge of the rules, techniques, and equipment requirements for various types of recreation or historical activities for all ages.

Knowledge and understanding of activities in a community historical or recreation program, including facilities.

Ability to exercise judgment and discretion in applying and interpreting department rules, regulations, policies, and procedures.

Knowledge of the objectives and activities of social recreational or historical programs.

Ability to maintain discipline and to solve disciplinary problems.

Ability to contribute effectively to the accomplishment of team or work unit goals, objectives, and activities.

Considerable knowledge of modern governmental office practices, procedures, equipment, and standard clerical and accounting techniques.

Ability to make recommendations and to use resourcefulness and tact in solving new problems.

Ability to plan, organize, direct, and appraise the work of assigned personnel.

Ability to prepare effective correspondence on routine matters and to perform routine administrative functions without referral to supervisor.

Analytical and research skills; ability to ascertain priorities and meet deadlines and objectives.

Strong written and oral communication skills.

Skill in the use of standard office computer equipment and software applications; ability to maintain accurate records and reports.

Ability to establish and maintain effective working relationships.

Ability to provide internal / external guidance and customer assistance via all forms of communication.

Supplemental Information

PHYSICAL DEMANDS

Stooping, crouching, walking, pulling, hearing, seeing up close, seeing far away, kneeling, reaching, talking, standing, finger movement, repetitive motions. Frequent lifting up to 25 pounds and occasionally up to 50 pounds.

WORK ENVIRONMENT

Work is performed in a relatively safe, and secure work environment. Work is performed indoors and outdoors and can be exposed to temperamental changes (e.g., warehouses, covered loading docks, garages, etc.) or irate customers, extreme noise, odors, heights and / or dust.

RISK / SAFETY CONDITIONS

The position requires some exposure or risk related to physical and / or mental health and safety (e.g., exposure to environmentally hazardous material, heavy equipment, assault and battery, communicable disease, etc.).

DISCLAIMER : The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this job.

Charlotte County is an Affirmative Action / ADA / Veterans' Preference and Equal Opportunity Employer.

Women, minorities, and persons with disabilities are encouraged to apply.

Charlotte County is an Affirmative Action / ADA / Veterans' Preference and Equal Opportunity Employer.

Women, minorities, and persons with disabilities are encouraged to apply.

Charlotte County Board of County Commissioners offers a comprehensive benefits package to regular full-time employees. Please click on the link below to view information about our benefits.

1. Are you willing to work primarily evenings and weekends?

2. Do you have at least one year of leadership experience in organizing and coordinating instructional sports programs and youth sports leagues?

3. Do you have at least one year of leadership experience in the development and delivery of various recreational opportunities to various user groups?

4. Do you have at least one year of leadership experience related to summer camp operations?

Required Question

Salary : $21 - $27

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